OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING – ELMERS RESTAURANT, DELTA PARK JANUARY 19, 2005 PRESENT: SIMON-PIERRE SMITH, FRANK BERTHOLD, DAVE SALMI, TJ JANSS, TONY MARTINEZ, CHRIS LOCATELL, ROXANNE PENSE, JOHN ACERBI GUESTS: LAURIE SALMI, PATRICK LEYSHOCK, HERB WAGNER, BILL CISMAR, DAVE HERRING, MIKE MCDONOUGH, ROB TATOM, KIMBERLIE WOOD, JANETTE CAREY, BENNIE TAYLOR. Dave Salmi called the meeting to order at 7:37 pm MINUTES: Motion to accept the minutes. Second. Motion carries. OLD BUSINESS: CONTAINER – Radios removed from tower, anything that can freeze or be damaged in a flood has been taken out. BOARD MEETING LOCATION – Try a new location, Canyon Pearl in Beaverton. MOTION. SECOND. AYE – 7, NAY – 0, ABSTAIN – 1. Motion carries. February Board Meeting will be at new location. NOVICE PROGRAM – TJ has been talking with Luke Gaylor, President of WMRRA. WMRRA novices can get their license and come race here. Have been allowing some track days to suffice for on track school. Have had problems with these graduates in particular. Contact WMRRA and try to work out a system that works for all involved. Want accountability from the racers. MOTION: Bill Cismar pursue with WMRRA and come up with a set of guidelines. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion Carries. MOTION: In rulebook, page 20, section D4, copy that to Novice section. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion Carries. SANG FROID – New proposal including market values and value added. Marketing ideas, how to quantify. Can we pick and choose? Go out and get sponsors, would this be an opportunity to increase the possibility of this? Could look for more sponsorships. Discussion of quantitative data. RULES – Rules committee charter works, need a timeline for this year. Not have a time crunch. Need to have more time to work out and edit. There are a lot of details. PIR USERS MEETING – TJ and Chris Locatell will attend. SPECIALTY DAYS – Set up – TJ will work with Arun about Italian Day. POSTERS/CARDS – Janice will work on posters and cards – get approval from the Board before going to print. NEW BUSINESS: POCKETBIKES – Approval of Pocketbike schedule as tentative. MOTION: To do so. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion Carries. POCKETBIKE RULES – Deadline is 2/16. Will email out to the Board beforehand, ask for clarification of how to present to the Board. Frank Berthold will chair a meeting of Pocketbikes to determine rules. Also, meeting on the 16th should be the final meeting, as folks are trying to buy bikes and get them built. Frank will set a meeting. AMB – Possibility of getting AMB system – much more accurate. WMRRA not going to AMB system, so our “group deal” doesn’t sound like it’s going through. BUDGET – Went over line by line, explained what each one meant. MOTION: do not budget for Announcer in 2005. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion carries. MOTION: Promo budget be changed to $8,500. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion carries. Lengthy discussion on line items, etc. MOTION: Approve budget as amended. SECOND. AYE – 8, NAY – 0, ABSTAIN – 0. Motion carries. Budget will now be brought to the general meeting with a suggestion from the Board to approve it as amended. FEES – Track rent will increase 20%, most fees will follow suit. MONEY CLASSES – MOTION: Discontinue current money classes. SECOND. AYE – 6, NAY – 1, ABSTAIN – 1. Motion Carries. Adjourned at 11:40 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATION EMERGENCY BOARD MEETING – BUSTER’S BARBEQUE FEBRUARY 8, 2005 PRESENT: TJ JANSS, TOM YOUNG, FRANK BERTHOLD, GAYE GRABILL, JOHN ACERBI, TONY MARTINEZ, TY LACROIX, SIMON-PIERRE SMITH, CHRIS LOCATELL, TJ JANSS GUESTS: JANETTE CAREY, BRAD HOCHALTER, BRANDON ARMENT, DAVE HERRING TJ Janss called the meeting to order at 10:20 pm Pocketbike racers got together to go over rules for 2005. Rules are approved by the Board, not the General Membershp. Frank Berthold felt that concerns over rapid changes would make their machines obsolete, but the General OMRRA program proves that all bikes have a place to race. Concern also about ages of those racing. Novice program for Pocketbikes. New/different classes of bikes. Specific issues were addressed, changed, amded, with defference to how the sport is growing. MOTION: accept Pockebike rules as amended. SECOND. AYE – 9, NAY – 0, ABSTAIN – 0. Motion carries. MOTION TO ADJOURN – 11:10 pm. Second. Passed unanimously. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OREGON FEBRUARY 16, 2005 PRESENT: SIMON-PIERRE SMITH, FRANK BERTHOLD, DAVE SALMI, TJ JANSS, TONY MARTINEZ, CHRISTOPHER LOCATELL, ROXANNE PENSE, JOHN ACERBI, TY LACROIX, GAYE GRABILL, TOM YOUNG GUESTS: LAURIE SALMI, BILL CISMAR, DAVE HERRING Dave Salmi called the meeting to order at 7:33 pm MINUTES: Motion to accept the minutes from the January Board Meeting. Second. Motion carries. Motion to accept the minutes from the Emergency Board Meeting on February 8th. Second. Motion carries. Last year was approximately 69K. OLD BUSINESS: NOVICE – Bill talked to Luke Gaylor, President of WMRRA, and explained the problems we’re having. He will have the head novice instructor contact Bill. We will not accept WMRRA novices that haven’t done at least one WMRRA event. Oregon and Clark County racers MUST do the Oregon School. WMRRA novices must contact the Novice School Leaders when they show up to race. Making up a Novice Log to include events, volunteer time, and mentor. Bill will have more details soon. SFRC – Are doing the promotions with posters and cards. RULES COMMITTEE CHARTER AND TIMELINE – Accelerate the timeline, have a selected group and work within the timeline, add to Charter who committee is and what deadlines are. Perhaps have the rules voting at the last race to have it set for winter. Discussion of when they should be due, etc. The Advisory Board will head up this effort. PIR USERS MEETING – Done some changes to track, mostly for cars. Will move old drag lights to back of pits so we will have power at the back of the pits. Trying to get a bond measure for a vehicle bridge, and repave the track, as well as an RV park which will bring in dollars year round. Also, support space such as garages, etc. They will be building an oval dirt speedway. Trying to get a waterproof area for results, grids. Problem with concessions and contract. Trying to set a meeting with track and concessionaire, still working on it. SPECIALTY DAYS – Italian Day in June will be part of Ducati NW. We will work with Arun at the gate as more people will be coming in. No on track time, will have lots of rides end there, and be doing demo rides. Estimate 1200+ riders. Usually we get the entire gate until 10:00 am, as those are our racers. Can tie in a promotion with a cell phone company, and are working on that. POCKETBIKES – Schedule changed, OK to go. Rules – all agreed, and published in the rule book. Not all in agreement, but went to print. AMB ELECTRONIC SCORING – If we sell a certain number of transponders, we can get their $9,800 system for free. One AMB transponder costs $280 - $315; cost is $339 - $379 if racers go directly. They have agreed on an $80 credit for a dBcom unit. Lengthy discussion regarding what to buy, how many, etc. The local car clubs use AMB, perhaps rent their system so we have solid results. There are several loops all the way around the track. Janice will contact the local club and see about the possibility of renting their system. We need to make a change, we spent money on a database to get data and output it. If we don’t have good data, we don’t have good results. MOTION: Due to the inaccuracy and fallacies we’ve encountered with dBcom, that OMRRA convert to AMB during the 2005 season. Second. AMENDMENT: If this passes, that the club spends 10,000 on transponders units for sale at the track. Discussion. AMENDMENT WITHDRAWN. AYE – 8, NAY – 2, ABSTAIN – 1. Motion carries. Lengthy discussion regarding the implications and the implementation process. Financial issues discussed. TJ will discuss with AMB. NEW BUSINESS: PROMOTIONS – postcards in the lobby of hotels, etc. Can become a member of Portland Oregon Visitors Association for $300, and be able to put our flyers in kiosks in Pioneer Square, plus we are linked on the web page. Coasters at bars? Our business card on a coaster, perhaps do 200 per race? What is cost of printing them? How about getting the shops involved? Frank Berthold will pursue. Also, idea of when buying a sport bike, being given information on racing in the city. Discussion of track days and how they’re promoted to buyers, perhaps a one time versus a season pass, or send in a card to receive a pass. CONTINGENCY – A – L is Tom Young, and M – Z is Brad Hochhalter. They are working on it. SPONSORS – Ducati will sponsor 3 different classes for 1st, 2nd and 3rd places. NOVICE INSTRUCTORS – Give something to them as an incentive. Dave and Janice will talk about it. CLASS MIX CHANGES – Open Twins Supersport with Open Superbike, 2G with Middleweight Superbike, Open Classic with 750 Supersport. SCHEDULE – issues with ending time on the August 20 race. BYLAWS – Work on the new Bylaws – John Acerbi, Roxanne Pense, Frank Berthold and Janice Logan. SOFTWARE – Need to update previous Treasurer software, as it is no longer supported. SEASON PHOTO CREDENTIALS – Will make up a Photo Passes that are personalized and non-transferable, and are only given out by Race Control. CZYSZ REQUEST – Michael Czysz requested time during lunch to take his bike out. Feeling is that there are a lot of track days available, and he has the opportunity to race his bike on the track with us, so we can’t give up that time. EQUIPMENT LETTER – Will send out. NEW LOCK – Get a new “Master Lock”, and then use the old as a “Day Lock”. POCKETBIKES – Increase the fee $5 for McMinnville on Sunday. Track fees at PIR – should they go up? MOTION: Leave Pocketbike fees same for PIR? Second. AYE – 11, NAY – 0, ABSTAIN 0 . Motion carries. Maybe be moving the track at PIR. TURNWORKERS – discussion regarding how track day organizers request OMRRA Turnworkers assistance. MOTION: Approve release to PSSR, we send their letter on their dime, to our workers, and they pay us $50. SECOND. AYE – 11, NAY – 0, ABSTAIN – 0. Motion Carries. ASIT – Approved by PCC that EMT credits will be given for coming out and volunteering. Adjourned at 10:55 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATOIN BOARD MEETING – CANYON PEARL RESTAURANT, BEAVERTON, OR MARCH 16, 2005 PRESENT: TJ JANSS, TOM YOUNG, FRANK BERTHOLD, GAYE GRABILL, JOHN ACERBI, TONY MARTINEZ, SIMON-PIERRE SMITH, CHRIS LOCATELL, DAVE SALMI, ROXANNE PENSE GUESTS: LAURIE SALMI, BILL CISMAR, DAVE HERRING, BRIAN DONALDSON, JANETTE CAREY, HERB WAGNER, BRANDON ARMENT, SUE DIETZ, MARIA SPIERING, BRENT AND BRENDA CARILLO Dave Salmi called the meeting to order at 7:48 pm. MINUTES: Motion to accept the minutes from the February Board Meeting. Second. Motion Carries. OLD BUSINESS: NOVICE: TJ, Bill and Dave talked to Luke Gaylor, President of WMRRA regarding WMRRA novices. What was discussed before was implemented. Mentors have a form to sign. What about communications with those novice racers so we can accept them? Anytime a WMRRA novice comes to race at OMRRA, they must contact Bill before racing. If this is not happening, Bill will get the information from the Novice rider. It is the requesting rider’s responsibility. RULES COPMMITTEE CHARTER AND TIMELINE – Advisory Board needs to meet – Frank Berthoild will try to get one together. AMB – Status – they want us to purchase all the transmitters for the whole club – they will finance, we are still seeing if we can rent one to try out from the car clubs. PROMOTIONS – Frank still needs to talk to POVA. CONTINGENCY – Still putting together the contingency information. AGV wants to work with us. IDENTIFICATION HATS – Novice Instructors will have red hats with “Instructor” on the back, officials will have bright yellow with “official” on the back. Tom will order these. SCHEDULE – Simon-Pierre is still working on the August late day and making modifications for Novice School. BYLAWS – Will meet in the middle of May. John Acerbi will set up the meeting. NEW BUSINESS: ASIT – Pam will take on the roll of Medical Liaison for OMRRA with Metro West. Issues with anything medical will go through her. ASIT is doing great – medical forms are going into the computer now via Sue Dietz. EMT program is continuing strong. Pam is working on the requirements. Still in process with Nextel for communication sponsors, and they to work with us. CPR Training – Metro West Ambulance will be providing free CPR training, working on interfacing their EMT’s. Class is on 4/2 to become CPR certified. If you sign up and don’t show up though, it’s $25. Working on a new backboard that will incorporate the “hump” on leathers. GEEK – Can do pre-entries, working on making the track “live” in the pits. BIKE CLASS QUESTION – Question from a member regarding a certain bike in 250GP. Ballot was not clear, the intent was up to 500cc’s. Discussion regarding the classes run together, so the issue may just be which class they choose. PROMOTIONS – No money classes this year – we need to go outside the association and let them know about us. Have general guidelines set now, will go out and present to them. Will sponsor the class as a whole; detail out with banquet time, get banners at track, info for Trackside, specific coupons for each sponsor to track how well each one is doing. Brandon also contacted video and TV folks to product what we do at the track. Perhaps produce and sell to stations. Cost is nothing. Working on getting PIR involved, and getting advertising tied in. CONCESSIONS – Frank Berthold can stock the container with drinks and snacks, but can’t do ice for the track. Will need to find someone. For vendors, can’t do any outside vendors, have a $300 minimum at concessions, $100 for breakfast, if we choose to have it open. Instead of catering via Cascade, we will issue “chits” for the day. These will be worth $5 at the concession stands. We will see how many get turned in, and how people like it. Lengthy discussion on how we are billed for it – we will pay after we turn in the chits, and not buy them up front. POCKETBIKES – Need a race director or referee for Pocketbikes. Tony will be the referee for offsite, and Bill Cismar is still the Referee for PIR races. Dave Herring would accept a temporary nomination for race director. MOTION: Nominate Dave Herring as Protem Pocketbike Race Director. SECOND. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. SEASON PASSES – Could we sell them? What about a season coupon book? The laminated passes are not counted, so we want to have an accurate head count. Let’s find out who wants to buy a coupon booklet. LETTER FROM MEMBER – regarding what information is given out and when. We put them out in a “best effort” way. Nothing compels the association to post the minutes, just make them available. Such a small percentage that are vocalizing about it. Discussion regarding whether we need to change our business practices because of a few people. Need to tell people what the proper channels are, most of them know. We will begin an outgoing only Information List. Geek committee will take this on. 500/OPEN SINGLE IN 250GP – Issue with second bullet from Ballet Item #10 – MOTION: to strike the word “open” out of C-15, second bullet. SECOND. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. MIDDLEWEIGHT SUPERBIKE ISSUE – Wording issues on 2 separate items. B4 – should it read “up to 1200ccs” or “Open”. Discussion regarding did we create a step up or migration issue? Decided that the rulebook stands the way it’s printed. Adjourned at 10:35 pm EMERGENCY BOARD MEETING – KELL’S RESTAURANT, PORTLAND, OR APRIL 12, 2005 PRESENT: TJ JANSS, TOM YOUNG, FRANK BERTHOLD, GAYE GRABILL, JOHN ACERBI, TONY MARTINEZ, TY LACROIX, SIMON-PIERRE SMITH, CHRIS LOCATELL, DAVE SALMI, ROXANNE PENSE Dave Salmi called the meeting to order at 9:37 pm. Three issues: Scoring of OS – The bike causing the red flag is set back a lap according to the rule book. Should bikes that went down minutes/seconds later also be set back a lap? Agreed that all I-8 applies to all bikes in situation. Rider changed bikes from AM Qual to PM Main without notifying anyone. Teardown/protest of a production bike. Lengthy discussion surrounding it, and the sequence of the visual and type of protest. Since visual was done quickly, found illegal for the class, should we go beyond and actually proceed? Are they 2 separate protests? -Results can be posted. -Discussion on various rules which need to be sent to rules committee to be worked on and have wording clarified. Shelved for later. Referee will make his ruling on all these, and we look at appeals at the Board Meeting next week. Adjourned at 10:32 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATOIN BOARD MEETING – CANYON PEARL, BEAVERTON, OR APRIL 20, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, TOM YOUNG, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TY LACROIX GUESTS: BRANDON ARMENT, CHRIS RAY, MICHAEL SCHMIDT, TODD FREY, JERRY WALKER, BEN WALLER, PATRICK LEYSHOCK, JANETTE CAREY, DAVE HERRING. Dave Salmi called the meeting to order at 7:36 pm. MINUTES: Motion to accept the minutes from the March Board Meeting. Second. Motion carries with one abstention. Motion to accept the minutes from the Emergency Board Meeting on April 12th. Second. Motion carries. OLD BUSINESS: RULES COMMITTEE: Advisory Board issue – Frank will set up the meeting. AMB – There is used equipment we may be able to buy. Will continue looking into it. Could do it very quickly, lots of things to think about. Will send out Ballot in Trackside. CONTINGENCY – on the web. SCHEDULE – Talked about how the different waves went. BYLAWS – John Acerbi will set something up in Mid-May. CONTAINER – restocked. CONCESSIONS – Went OK, fewer tickets turned in. Total bill for beer and food for 3 days was $1,065. SEASON PASSES – making up “guest passes”, there are $2 coupons off all over. At least we know where the coupons come from. INFO ONLY LIST – Talked with Webmaster – Hasn’t happened yet. NEW BUSINESS: GATE – Keep tickets sellers there longer. SFRC – 35 shops local and Central/Eastern Oregon. Mercury and their Resource Guide – 40K copies on the street. 8 page resource guide and calendar. Will go to 70 business on foot with cards, posters and guide. Will be sending out media guides. Distribute smaller version at the gate. Did a fundraiser for Brad. MIDDLEWEIGHT SUPERSPORT APPEAL – Lengthy discussion regardingt the appeals to the referees information, as well as all other points. Issue has two parts – Snorkle/Seat, and Tear Down. MOTION: Uphold the visual protest ruling. 2ND. AYE – 11, NAY – 0, ABSTAIN – 0. Motion Carries. MOTION: Uphold Referee’s decision on the teardown, and not refund $250 to Chris Ray. 2nd. AYE – 11, NAY – 0, ABSTAIN – 0. Motion Carries. OPEN SUPERBIKE APPEAL – Discusson of order of the bikes that went down, how it happened, why red flag was thrown. MOTION: Uphold the decision by the Referee on the red flag during the OS race on April 10, 2005. 2nd. AYE – 7, NAY – 2, ABSTAIN – 2. Motion Carries. OPEN SUPERSPORT APPEAL – Discussion of when the notification took place, if it did. Lengthy discussion of what happened, why, where he started might not be applicable. MOTION: Uphold Referee’s decision to Disqualify Lash Mullen in the April 10, 2005 Open Supersport race. 2ND. AYE – 9, NAY – 0, ABSTAIN – 2. Motion Carries. POCKETBIKES – Petitioning a racer out of Novice. They had a crash that was mechanical, but it was in practice. However, all racers have the right to petition out. What about a Novice that presents a safety issue due to speed and experience? MOTION – Move him out of Novice. 2nd. AYE – 11, NAY – 0, ABSTAIN – 0. Motion Carries. Probably brought in 1.8K at last race, want to have the same workers at every event. Brian Benton is the volunteer coordinator. Pocketbike rules say that there will be a maximum number of 6 riders on the track, but the Senior classes have 8. MOTION: Increase number of riders on track in the rulebook. 2ND. AYE – 11, NAY – 0, ABSTIN – 0. Motion Carries. Did Novice school, went well. Discussion regarding when the flags are thrown, what are the reasons? NOVICE SCHOOL – went well, 36 grads. Mentors got PM Practice free, but worked with Novices. Should we give additional ½ day practice? Point brought up that other volunteers don’t get compensated. Issue tabled. WALL – Spectators are a problem again. It is a privelage to be on the wall. MOTION: All people during endurance races who will be on the wall during the races will have a wristband with team number on it. No one will be on the pit wall during sprint races. 2nd. AYE – 9, NAY – 1, ABSTAIN – 1. Motion carries. Janice Logan will take over wristbands. ENDURANCE – Simon-Pierre and Frank will do manual setup. ASIT – No gear tech on parade laps, trying to make sure their OK. Very stringent gear tech on Taste of Racing. GEEK – 4-5K for all hot in pits. What about doing it and leasing it out to other clubs. PIR has offered to assist with it. METRO WEST – 10 people at CPR training. UPDATE – Brad is doing well, appreciation to us, is on the mend. MED FORMS – Need to update ASAP, and exclude the line regarding “do not authoize medical care”. SOFTWARE – few glitches, solved, moving on. Great for a first time use. ADJOURNED AT 11:53. OREGON MOTORCYCLE ROAD RACING ASSOCIATOIN BOARD MEETING – CANYON PEARL, BEAVERTON, OR MAY 18, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, TOM YOUNG, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, ROXANNE PENSE, TONY MARTINEZ GUESTS: BRANDON ARMENT, MARIA SPIERING, DICK WINNINGSTAD, JEREMY LASSITER, JASON HARPER, JIM PENSE, PAM RATHBONE, BRIAN DONALDSON, JANETTE CAREY, DAVE HERRING. Dave Salmi called the meeting to order at 7:35 pm. MINUTES: Motion to accept the minutes from the April Board Meeting. Second. Motion carries. OLD BUSINESS: POVA – We are now signed up and on their web site. NEW BUSINESS: ASIT: doing great, success with the backboard. Visited with physicians at Emanuel. Very excited. Radios are still in process, probably getting them for next race. MED FORMS: Had an issue with someone not wanting to authorize care. Can’t race if they don’t want care. Looking for a small trailer to protect computers, etc. from elements. GEEK: Need to have electronic scoring team on Saturday, don’t have staff for it. Need to fill in, try to get Adam there, get a hold of Shawn also. Need relief for manual scoring. Talking about wi-fi in the pits. Could work with PIR. Apparently Intel wants to provide that for PIR. PIT WALL – Limit to scoring only, no spectators. Registration can do sign out for wristbands, and then vest would be purchased separately, one per team. Other idea is a pass on a lanyard. Costs are low, under $5 each. Can be seen from a distance. Question is whether we allow people back on the wall at all. Penalties if abused. How much time do we spend on this? Should have something in the event that it’s needed. Perhaps charge a certain amount for the year, and then also have a wristband. MOTION: Board approve a vest for pit wall access, we will put the bike # on it, $50 per team per year, $20 USGPRU for the weekend. Person can only be at the wall for the event their racers are in; and have a wristband. Penalties for misuse include losing the vest for the remainder of the year and disqualification of the racer at the discretion of the referee. SECOND. AYE – 9, NAY – 0, ABSTAIN – 1. Motion carries. STARTER – Have had a couple of people interested, Jim Pense can do it, but would rather be the assistant. Wants the starter to be aware of the size, types of bikes, etc., to know how the waves should be set, time in between, etc. Can write out a cheat sheet as a guide. Recommend Mark Bothe be accepted as being the Starter. TJ will help coordinate with Jim Pense. POCKETBIKES – putting together a demo day with the Vancouver Police this weekend at Vancouver Mall parking lot. Question about age of racers, rules state that only one class can be raced, but want to have another class available to them. Published in the rulebook as such, stick to it. Perhaps be flexible with Pocketbikes? Stick to rules until next year. POCKETBIKE RACE DIRECTOR – Dave Herring as formally resigned. Tony will put together a committee to find a new director. OREGON RACEWAY PARK – handed out flyers at our races. Acquired property in Eastern Oregon. Site tour on May 28th. Board Members should go if possible, have a road trip. Be low key now and check it out. They do have some of the restrictions and zoning worked out. HATS – Put Turn Captain on back of yellow hats. VINTAGE DAY – have scorers, need more volunteers and some extra turn workers. MOTION: For Vintage Day Saturday races and one practice, that we run the festival curves. If things don’t work out well, will shut the festival curves down. Second. AYE – 9, NAY – 0, ABSTAIN – 1. Motion carries. Lengthy discussion regarding getting experienced turn workers at the spot. Work out details later. APPEAL – to ruling on protest at last meeting, from Stuart Johnson and Chris Ray. One factor was that the engine was not removed from the frame. MOTION: $100 returned to Chris Ray per L4 in the rulebook. Second. AYE – 9, NAY – 1, ABSTAIN – 0. Motion carries. Discussion regarding where the money went, can discuss when we get the bill from EDR. PARTY/AUCTION FOR BRAD – 5/25 at 7:00 at Kell’s. ADJOURNED AT 9:20 OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR JUNE 15, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ. Dave Salmi called the meeting to order at 7:35 PM. MINUTES: Motion to approve the minutes from the previous meeting. Second. Motion carries. OLD BUSINESS: PIT WALL – GPRU are on order. Only GPRU bibs will be available, $20 for the weekend. Orders will be taken for individual racers. They are $50 a year with the number printed. STARTER – Jim Pence will train the new starter. TJ Janss will help teach the starter a “tell” that only board members know. POCKET BIKE RACE DIRECTOR – Mark Morton is the new pocket bike race director, replacing Dave Herring. OREGON RACEWAY PARK – Many motorcyclists from OMRRA and Washington attended the site review. The proposed layout appeared large, plenty of runoff, and potentially could be run both directions. Currently the organizers say they are 1.6 million dollars short of completion. It could be possible to run events in 2006 if all goes well. There was some discussion of hospital proximity. The Dalles is over 30 minutes by chopper (a helipad is planned). Some was made of on site life support possibilities. VINTAGE DAY- The festival curves will be captained by Frank Berthold. He’ll need 2 coms, 6 people, possibly porta potties, and 40 cones. Janette Carey will research renting these in conjunction with pocket bike equipment issues. VINTAGE DAY LE MANS START – The 250 vintage race will be Le Mans start, with holder on the track while racers run to their bikes. The holders will need bibs. They will need unique bibs that are a 1 time use to prove “print-sign” and maintain wall control. Motion to pass bib cost onto 250 vintage racers through race entry fees. Second. Passed. Simon Smith will find 50 bibs. NEW BUSINESS GPRU - DbCom issues for out of town racers were resolved through capitalistic privatization. Tom Young has adequate rentals available. POCKETBIKES- There were 24 riders in novice at McMinneville. At Portland we need to split into heats and maybe stretch the track. A stretch of 30 to 40 feet was discussed and the impact on the pits. The current track is 250 feet by 80 feet. Motion to stretch the track 40 feet and increase the minimum number ofriders on the track to 8 Juniors or 10 Adults. – Second – Passes. Some discussion of setting up the fencing early to reserve the room and warning racers to park extra vehicles in the grass. Pocketbike officials will get bright unattractive hats. Pocketbike Novices will get bright unattractive shirts in smaller sizes. 50 will be bought. There will be no cost to the racer this year. It will be discussed for fees next year. NOVICE INSTRUCTION FOR POCKETBIKES – Mark Morton has been running a class, but a separate instructor is needed. Pocket bike members in attendance will seek out likely candidates. NOVICE INSTRUCTION FOR REGULAR BIKES – Bill Cismar has pre telegraphed his intention not to teach in 2006. Dave Salmi will also likely not be available. This doesn’t affect the last 2005 class, but a replacements need to be identified and trained. BANQUET – A number of different venues were discussed including Double Tree Portland, Embassy Suites Wash. Square, and Crown Plaza. Costs were very similar. Discussion kept circling back to the Double Tree at LLord Center. A motion was made to use the Double Tree –Second – Passed. Date will be Nov. 12th or 19th depending on coordination with WMRRA. It is soon after our last race, so trophies will be a push. RULES COMMITTEE – The meetings will be earlier this year. 1st meeting is the last week of July at the Canyon Pearl. All submissions must be in by the 4th meeting. The vote will be Oct 22nd. BRAD UPDATE – Brad has 4 weeks to go in rehab. He got to go home for 1 day last week. He will not make Laguna as planned. Health wise he’s OK except for a stiffening elbow that may need surgery in a year or so. VOLUNTEERS – On track volunteers have been dwindling. Time to get the word out that cornerworkers, scoring, and general other is needed. FREE BEER! EQUIPMENT RENTAL - A web site of a PIR track day claimed that equipment was donated by OMRRA. Actually, equipment is rented at $75 to cover wear tear and fire extinguisher use. It was simply miscommunication and has been resolved amicably. Move to adjourn at 10:37 pm– Second. Everyone left before the vote. The meeting is still in session! OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR JULY 20, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ, TOM YOUNG, ROXANNE PENSE GUESTS: RAYCE LOGAN, MARIA SPIERING, JANETTE CAREY, LAURIE SALMI, PAM RATHBONE. Dave Salmi called the meeting to order at 7:35 PM. MINUTES: Motion to approve the minutes from the previous meeting. Second. Motion carries with one abstention. OLD BUSINESS: 2V BIBS – Charged racers $1 per bib, work well, all holders had bibs. STARTER – learning the ropes, needs to speak up at riders meetings! NEW POCKETBIKE DIRECTOR – Doing well, starting up the novice school, trying to do the same thing with PB’s as with big bikes. Really need to cross train this, and all positions within the club. Person who tried to teach a novice course wasn’t familiar with Pocketbikes, but tried to cover the safety issues. We need to have an Ambulance at McMinnville if Pops lets the bikes run “after hours”, or establish a “hand off”. Need to buy additional cones, little ones, for the PB track. Discussion regarding what type of response vehicle we need at McMinnville. MOTION: Support Pocketbikes at McMinnville with an ALS system. 2ND. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. VINTAGE DAY – All went well with the Chicane. What about the objections regarding the Festival Curves at the General Meeting? Had a riders meeting after the Festival Curves practice – most wanted to use them, each class had different opinions, mostly in favor of them. Decision made to run ALL groups through. Turned out well. POCKETBIKES – had 21 entries, good weekend. KIDS ON BIKES – Suggest no allowing anyone under 16 on bikes. Can’t ride in the grass. What about the gate at Turn 9? Maybe a chain across with a sign? Still have problems with kids on bikes, no helmets on folks in the pits. Who will enforce it? Perhaps hire an extra security guard for pit wall bibs, no helmets in the pits, speed in the pits, kids on bikes in the grass, etc. MOTION: hire extra security guard for the rest of the year. SECOND. AYE – 9, NAY – 1, ABSTAIN – 0. Motion carries. BANQUET – Will be on November 19th at the Doubletree Lloyd Center. RULES COMMITTEE – First meeting is Thursday, July 28th at Canyon Pearl, 7:00 – 9:00 pm. Will establish Chair and Secretary, and future meetings. Simon-Pierre, Frank, John Acerbi, Christopher and TJ will try to attend. Janice will post to the PNW list. Mark Morton and Tony Martinez are going to head up a Pocketbike Rules Committee. Contact them for issues. BRAD HOCHHALTER UPDATE – He was at the races, up and walking. Still needs some assistance with household tasks, and rides. Contact the OMRRA office if you want to help out with this. VOLUNTEERS – Dave Salmi will try to help out more when he’s not on the bike. Issues have come up where racers have felt our officials have been harsher than necessary in certain situations. Discussion of how various issues were approached, and could be handled differently in the future. NEW BUSINESS ASIT – Going well, volunteer will bring radios. Need more radios, and what happens if our volunteer doesn’t show up with the radios? Showed updated med form. Will show to our legal advice person. MOTION: Accept the new Med Form, if our Legal Counsel does. SECOND. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. GEEK – continue to work with getting the database on line, otherwise going well. Communication difficulties again this past weekend, with phone line not being on again. Need a new laptop. SIDECARS – went very well, expect more spectators due to sidecars. Did noon rides, hope to figure into our future schedule. AIRBALE – Turn 9 got ripped, only deflated the front portion, not the rear, and so did not compromise safety. PIT WALL BIBS – Issues about how we are controlling them, perhaps they don’t understand why we require them. Perhaps need adequate signage from PIR to indicate it’s a hot area. Need to limit speed on pit out lane. Anyone going across pit wall must have a wristband, bib tied correctly, and bike speed limit is first gear. What is the penalty for not doing this? Goes to the rulebook for disobeying a race official. CLUB – Issues of how the club doesn’t act/seem like a club anymore. There seem to be members who think the Board is not on their side, “us vs. them” mentality. This is an intense sport, but it’s supposed to be fun also. How do we get that back? JIMMY MOORE – protest of 600 Supersport for a Superbike tail section. One of the protestors didn’t run that class, so couldn’t protest. Jimmy Moore had to leave early because of family and ran no further races. The protest couldn’t be verified because Jimmy Moore knew nothing of the protest and was gone immediately following the race. Bikes leave the track before the 30 minutes of results postings. Possible change to rule book. SCORING – Mains and qualifiers. DNS & DNF. What determines the total number of riders on the grid, and how many show up DNS and DNF. MOTION: Table to talk about in rules committee. No second. Janice Logan will look it up in the rule book, see what to do with it. What was found was: The rulebook lists the following issue that may necessitate bringing it to the rules committee. (M-1) – The number of entries will be determined by the number of entries listed on the grid sheet of the first heat of the day run for that class. Changing how a racer is determined to be a DNS or a DNF is also talked about in (M-10). It appears that the changes talked about need to be discussed in the Rules Committee. BICYCLE RACER – Want to contribute to the fund for the bicycle racer who was killed at PIR. MOTION: Contribute $200. Second. Passed unanimously. Move to adjourn at 10:15 pm– Second. Meeting adjourned. OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR AUGUST 17, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ, ROXANNE PENSE GUESTS: JANETTE CAREY, LARS BELL, JOE CHUMLEY, SHAWN HEMPEL, BRANDON ARMENT, RAYCE LOGAN Dave Salmi called the meeting to order at 7:35 PM. MINUTES: Motion to approve the minutes from the July meeting. Second. AYE – 8, NAY – 0, ABSTAIN – 0. Motion to approve the minutes from the Emergency Board Meeting. Second. AYE – 7, NAY – 0, ABSTAIN – 1. OLD BUSINESS: RULES COMMITTEE – New issues until after 8/20 race. Deadline is 8/24. About 28 issues identified, items to Board – will come up with phrasing to come directly to the Board. Voting to be done via mail and at the last race. Mail in ballots are due 10/19. Will bring to the Board on 9/21. BIBS – Will continue to work on making sure bibs are worn correctly for the pit wall. DNS/DNF ISSUES – had Emergency Board Meeting and decisions were made. NEW BUSINESS POCKETBIKES – Update on EMS at McMinnville. ALS will cost extra, they will be faxing the info regarding the October weekend. Discussion regarding a dealer being the main contact for Pocketbikes with the club. Is there truly a conflict? Board needs to hear all sides. Is it an official position? Also, the issue of who does and who doesn’t come to the meetings. Some of those nominated for the Board this year have significant experience in Pocketbikes, so it may work itself out. Bylaws committee will look at potentially adding specific Board positions for the Pocketbikes. New track a possibility at PIR. Track is OK with it, where would we put it? West of Inside Tower? OK to pave that area, PIR could use it for parking when we weren’t racing Pocketbikes on it. PIR can access a small amount of funds, and there is a potential of some “co-op” dollars. Lot of ideas for a new track. SPONSORS – Brandon will start on it next month. Budgets are being set for next year. Teams of sponsors for big bikes and Pocketbikes will be put together by 9/15. Brandon is getting his Producers license, and will work on more video next year. GEEK – Software meeting last night. Reviewed topics, still BETA. Big issue is bikes that are DNE’s. 2 scenarios: 1) what to do with bikes who aren’t in the results, 2) what to do with bikes who raced, but weren’t listed on the grid. How does the statistician deal with these? How is the person that is out there racing dealt with as far as number of racers to score on? Same situation with people just using it for track time; still affects other racers out there. The DNF/DNS decision made is being manually done. There are 3 opportunities for racers to check their paperwork for mistakes: 1) at registration. 2) on manually posted grids, 3) at pre-grid board. Racer is responsible for checking their paperwork. Hardware: still need better communication between towers – current phone lines aren’t clean. Scoring: Still need more physical bodies to back up manual scoring. Website: Pocketbike website moved to a new server. Will stay on top of it. Will have worker information page. Information Services: Talking about an outgoing service, post only, and bulletin board. Discussion about both. Need moderators. Outgoing only list is coming very close to being tested. Bulletin Board has the potential of getting away from us. Lengthy discussion regarding forum based official OMRRA site. Some members have asked for it. Let’s look at how an outgoing only forum does. Use a response column to only Webmaster, or Board. MOTION: Does the Board approve going ahead with an incoming/outgoing forum? Second. AYE – 0, NAY – 6, ABSTAIN – 2. MOTION: Board approve outgoing only forum. Second. AYE – 8, NAY – 0, ABSTAIN – 0. ASIT – may have a van for shelter, but still need a trailer. DOT/TEAM OREGON SYMPOSIUM – Chris attended the forum, as did other members. Discussions at the forum regarding alcohol and riders, how can we, as a club, respond to these issues. OMRRA provides free alcohol to volunteers, and the legal onus is on Cascade Concessions, but the moral one is on the club. Chris will continue to attend the meetings. We do have our restrictions and rules within OMRRA that we are following. RACE CHECK LIST: Tech, EZ Ups, Pam will run Asit since Chris will be gone, Equipment OK. NOMINATIONS: Justin Watkins – Member At Large. Second. Accepted. Carlos Rojas – Rider Rep. Second. Accepted. Move to adjourn at 10:10 pm– Second. Meeting adjourned. OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR SEPTEMBER 21, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ, ROXANNE PENSE, TOM YOUNG GUESTS: GEOFF FORD, BRADFORD DUVAL, LAURIE SALMI, PAM RATHBONE, MARK MORTON, JUSTIN WATKINS, KEITH PINKSTAFF, CHRISTOPHER ANCIEN Dave Salmi called the meeting to order at 7:35 PM. MINUTES: Motion to approve the minutes from the August meeting. Second. AYE – 10, NAY – 0, ABSTAIN – 0. OLD BUSINESS: ISSUE WITH MP AUGUST RACE – Racer stated to TJ that the track was dangerous and race should have been stopped. Oil on track between 2 & 3. Wanted race nullified due to this. TJ contacted tower immediately, who contact turn workers. Not enough oil to stop a race – showed debris flag. No other crashes happened in the vicinity of said oil. Took a long time to clean up due to using a new type of oil cleanup and method, so it took longer. Every racer’s prerogative to pull off of an event. Nature of the track at Turn 3 is to be very slick due to wear. MOTION: The protest be noted, but that our actions were appropriate, so protest denied. SECOND. Discussion: (NOTE: all following comments not legally binding as Operations Manager is not a legal secretary). Keith Pinkstaff, who is a lawyer, is present. Was the club’s action/inaction inappropriate, and does it set a precedent for any future protests? Does it exemplify gross negligence? If the club is confident that decisions made were appropriate, then the matter is closed. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. FURTHER DISCUSSIONS OF LIABILITY, ETC. – What liabilities do Board Members have? Club only does things through its members. Every individual’s action/inaction is done as an agent of OMRRA. All are responsible for all of your own actions, even beyond OMRRA. Reasonable and unreasonable decisions made by each individual. Release forms – couldn’t race without it and be safe. In theory, you can be negligent and still be protected by the waiver. Discussion regarding what is our responsibility and what is PIR’s? The waiver lists PIR as a release. What about minor releases? Discussion of what parents can and can’t sign away for their children. What about age limit of child? Look into it more for the future. Have coverage up to 2 million. Asked Keith Pinkstaff to look into the issues surrounding racers who are under the age of 18. He will look into it. What about signing at the gate? Some clubs have this, some don’t. What about actions taken by officials – how are they liable? Decision may be negligent, but talking about how the decision was made and with what information, helps. Do we have a policy for track oiling situations?> No, but we have a power hierarchy to deal with these situations. If the rules/methods become so defined, may create more liability. Have not had this issue come up before. Have a good series of checks and balances in place. APPEAL – Chris Ray was DQ’d in August for weaving. Observed by Dave Salmi, at the direction of people on the wall, he was subsequently joined by Bill Cismar. K-8 states “weaving is prohibited and given a black flag”. Referee saw the racer immediately, and the rider was directed to appeal the decision. Protest given to Ref, not passed along to the Board. However, a black flag is worse than a DQ because you get pulled off the track, whereas with a DQ, you finish the race and can then appeal. Discussion regarding circumstances of this event. Ties into jump start issue that we deal with. However, weaving is a safety issue, while jump start was not. MOTION: Deny Chris Ray’s appeal to his DQ in August ’05 race. SECOND. AYE – 8, NAY – 1, ABSTAIN – 1. Motion carries. PROTEST – Chris Ray and Stuart Johnson protested Darren Carpenter and Todd Frey for weaving in Turn 8. TJ got on com and checked with John Acerbi, who then checked with turns. Nothing came back saying that it was occurring. Referee did not want to make a ruling and passed it on to the Board. MOTION: Deny the protest on the grounds that no officials saw the offense. SECOND. AYE – 10, NAY – 0, ABSTAIN -0. Motion Carries. RIDER REP ISSUE – Issue occurred at September race where Ty LaCroix, the Rider Rep, had his bike parked over the hot pit wall. Only racers who have back to back racers, and have obtained permission beforehand, are allowed to do this. Ty was asked to move his bike back over the wall. His crew member was not happy about the situation. Rider Rep handed his official Radio back to TJ. At the next race that Ty was in, he had white duct tape on the front of his bike with “OMRRA Officials Suck” written on it, and on the tail section white duct tape with “F*** U”. Nothing in the rulebook says where you can or can’t park your bike, however actions weren’t acceptable. K-3 is Unsportsmanlike Conduct. Lengthy discussion regarding what happened. Removal of a Board Member is at the General Meeting, per the Bylaws. Separate subject is the actions of rider and his crew. Was the return of the radio a resignation from the Board? TRACK CROSSING ISSUE – Rider #442 was not present to discuss his letter. EXTRA VINTAGE RACE – had one extra race to count toward overall points this year. 2 guys are in the top 10. Won’t affect top 5 plates, but what are the implications? MOTION: Accept the Board’s suggestion of 7/8th’s points for overall season points for Vintage riders. SECOND. AYE – 9, NAY – 0, ABSTAIN – 1. Motion carries. Janice will alert the statistician. NEW BUSINESS POCKETBIKES – Possible endurance race for charity on October 15th at McMinnville. Discussion of flagging requirements for Pocketbike races. What about celebrities and radio personalities racing and the liability? Next issue was when red flag was thrown, and on what conditions. Also, issue of not having qualified workers. Issue at last race where incident occurred and there was no red flag, whether there have been previously or not. Discussion of qualifications of workers, and their response to an incident and the difference in how the situation was handled. Back to the issue of personalities racing? It would be under the PKA banner, not be an official OMRRA event. RULES COMMITTEE – Voting will be by mail, and at the race on 10/23. Will be controlled so people can’t vote more than once. MOTION: Accept rulebook changes, proposals as amended, to be submitted for vote by membership. SECOND. AYD – 10, NAY – 0, ABSTAIN – 0. Motion carries. FUELCANS – 4 fuel cans were left behind at the last race weekend. Talked to the vendors, but that’s not really their responsibility. Rider number must be on the can, but can’t go look into their personal space. If a fuel can is left, every rider gets charged $5-$10 a can, or since turn workers are the ones that find the cans, take lap time away from racers and give the workers a longer lunch. There is a sticker available that says “empty” so that fuel cans can be dumped in regular trash. Discussion regarding options of what to do with gas cans, tires, oil, etc. Check and see what the legality of the “empty” sticker is, and if we can use the oil recycling on site. RIDING BACKWARD ON PIT LANE – One time is DQ from that practice or event. Second time is DQ for the day. Penalty exists, just need to enforce, as well as clarify it. COMMUNICATIONS ISSUE – tower to pits, gotten better, must have communication with tower at all times. Request “Long Leashes” for all corner stations so they can wander. AMB – should we put it on the ballot or just do it? MOTION TO ADJOURN AT 11:32. Meeting adjourned. OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR OCTOBER 19, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ, ROXANNE PENSE, TOM YOUNG GUESTS: BRADFORD DUVAL, JUSTIN WATKINS, MARK BOTHE, ELAINE BOTHE, DRU MARTIN, AMI MORI, LAURIE SALMI. Dave Salmi called the meeting to order at 7:45 PM. MINUTES: Motion to approve the minutes from the September meeting, with amendments. Second. AYE – 9, NAY – 0, ABSTAIN – 0. Frank is opening a new Money Market account with $7,000 that was in the Injured Rider Fund, so it will be a separate account. He will also open a PayPal account, and we can use that for donations at www.keithpinkstaff.net. OLD BUSINESS: LIABILITY ISSUES – We will ask Pat Reagan and Ralph Yenne if they will assist us in discussing issues that were brought up at the last meeting. RIDER REP – TJ took responsibility for not dealing with it in the past year. POCKETBIKES – McMinnville went great. Some riders were incorrectly informed that practice on Friday was cancelled. Discussion regarding who can decide if the practice is cancelled or not, who has keys and is able to get on the track. Need to work more with PKA on who has the track and when. Track key is available for a yearly fee. Saturday and Sunday are set aside specifically for racing. Make sure our practice days are set, including getting a key. Friday and Saturdays are not OMRRA sanctioned days. FUEL CANS – They are not being recycled as they used to be. Tom Young will talk at the riders meeting – he will take any extra cans. PIR has said their garbage hauler will take them as long as the lid is off, the can is empty, and rinsed out. NEW BUSINESS AWARDS: MOTION: Change Top Novice requirements to Graduate of last Novice School in Previous year and through the current year. SECOND. AYE 9, NAY – 0, ABSTAIN – 0. 3 Top Novices were chosen. Idea of an award like “Sportsman of the Year” and other trophies. MOTION: Establish the “Keith Pinkstaff Memorial Award for Exemplary Sportsmanship”. This will be a Perpetual Trophy. Recipient will get the big one, plus one to keep. SECOND. AYE – 9, NAY – 0, ABSTAIN – 0. Criteria – A nomination and an explanation of why they deserve the honor. This year will be chosen by a vote of the Board, in the future it will be done by the entire membership. Pocketbike trophies will be the same size as the rest of the trophies. DOG ON THE TRACK – How and why it happened. Took off leash for a clean up, dog fell asleep at Turn Captain’s feet, took off after the bikes when they went on track. Turn Captain assured the Board that he would always be tied up in the future. CONTRACT FOR DATABASE – Has been completed, Darren Carpenter will be paid for the database, as per contract. BIKE TECH IN AFTERNOON ON SUNDAY – Ingo needs to get back to Central Oregon and must leave early. Need to fill that gap. What about people in the area? Potential conflict of interest. The Board needs to find a steady helper, and someone to do that afternoon. OUTGOING MAIL LIST – need people to post to it. Relook at forum issue next year. CHANGING OF THE GUARD – voted in members asked to be present at the next meeting. Prepare a summary of what we did this part year, to pass on to the new board. DATES – Talk about a double points date. RADIOS – Have been rented personally for most of the year, some range problems. Frank brought up that the old “brick” radios need to go. Before buying any more, we need to establish just how many we need to give out. POCKETBIKE – What is the graduation procedure? 4 races, no crashing, and pass a written test. Novices are looked at before graduating. Lots of growing pains. Pocketbike program should be run to OMRRA standards. New Board needs to address this. MOTION TO ADJOURN AT 10:10. Meeting adjourned. OREGON MOTORCYCLE ROAD RACING ASSOCIATOIN EMERGENCY BOARD MEETING – CANYON PEARL RESTAURANT, BEAVERTON, OR NOVEMBER 2, 2005 PRESENT: DAVE SALMI, JOHN ACERBI, ROXANNE PENSE, GAYE GRABILL, SIMON-PIERRE SMITH, CHRISTOPHER LOCATELL, TJ JANSS, FRANK BERTHOLD, TOM YOUNG GUESTS: LAURIE SALMI, JANETTE CAREY, BRADFORD DUVAL, JUSTIN WATKINS, MIKE MCDONOUGH, ROB TATOM Dave Salmi called the meeting to order at 7:37 pm. Issue 1: Issue with the ballot. Bylaws state that there are 11 members on the Board; Ballot stated that only vote for 4 Member At Large (MAL) positions. Does the Board want to do something about it? Should have been “up to 5” on the voting for MAL. Even with the redundancy, do we fall short of the total number? Were people able to vote for the correct number of people? Should next person in line move up? Concerns are that General Membership has a vote, and that is the way they can communicate their desires for the Board. Do we just move ahead? One option: Accept the top 4 candidates as MAL, take the remaining and have another vote. Second option: Redo all the MAL’s again, however maximum amount of votes can happen. Since MAL also affects Rider Rep, perhaps we need to vote for both? Is it the outcome of the vote that is the issue, or the way it was conducted? Is this ballot fair? If not, how can we solve it for the future? If they were allowed 5 votes now how would it change in the future? Would same people be allowed to vote if they voted in prior election, or would everyone be allowed to vote whether or not they did before? Discussion on whether the worker rep and rider rep should be voted on by the non-workers and non-riders. MOTION: As the Board, do we have a revote of some sort or another? Second. YES – 6, NO – 3, ABSTAIN – 0. How do we do it? Are 2 Board Positions in question? Approximately 40 that voted for both in both positions, or send to all that voted? All current candidates should be voted as is. All that want to step down from positions can now do so. Both sides had very strong feelings and issues about it. MOTION: Send out a vote to the full membership, to vote for the MAL category. SECOND. YES – 4, NO – 3, ABSTAIN – 2. Cost is approximately $225 for postage, stamps, paper, etc. Issue 2: Protest on Josh Bryan at the MP race on 10/23 race. Protest was upheld; an appeal from Josh was read. Discussion of rule book and how rulebook was interpreted and how and when the protest was brought up. Discussion of whether the parts were available as an aftermarket part. Specific parts of the rulebook were discussed. Does it give a performance advantage? MOTION: Grant Josh Bryan’s appeal, and reinstate his finishing position. SECOND. AYE – 9, NAY – 0, ABSTAIN – 0. Issue 3: Sponsorships – need to begin now as budgets are being set. Justin Watkins is chair of the Sponsorship committee. Previous prices seemed high, most folks want lower dollar numbers but the ideas and concepts are good. Justin will work on getting people “in the know” into the shops. Have the flexibility to work differently with different shops, and with different pricing for different things. Committee is Justin, Christopher Locatell, Simon-Pierre, Bradford, and Frank. Motion to adjourn. Seconded. Adjourned at 10:22 pm. OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR NOVEMBER 16, 2005 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, FRANK BERTHOLD, GAYE GRABILL, CHRISTOPHER LOCATELL, JOHN ACERBI, TONY MARTINEZ, ROXANNE PENSE, TOM YOUNG GUESTS: LAURIE SALMI, LUKE MORGAN, CARLOS ROJAS, JUSTIN WATKINS, PIRKKO HAAVISTO, JANETTE CAREY, MIKE MCDONOUGH, ROB TATOM. Dave Salmi called the meeting to order at 7:38 PM. MINUTES: Motion to approve the minutes from the October meeting, as well as the October Emergency Board Meeting. Second. AYE – 10, NAY – 0, ABSTAIN – 0. OLD BUSINESS: TROPHY – Special Keith Pinkstaff award was ordered. Trophy is similar to the #1 plate trophy. The family members have come up with criteria for the award. Someone can be nominated with qualifications, and then the Board will vote on it. DATES: Board can decide on Double Points dates before the dates are published. We have our dates, but not the schedule of events. MOTION: The single day, 8/19, be a double points day. Second. Discussion: Possibly have the dates that are conflicting with AMA not be the dates we choose. AYE – 9, NAY – 0, ABSTAIN – 1. Motion Carries. MOTION: Pocketbike racers may be given a double points day at MacMinnville, after we are given their dates, and before they are published. SECOND. AYE – 9, NAY – 0, ABSTAIN – 1. Motion carries. MOTION: Have the October 15th race be a double points raceday. Second. AYE – 6, NAY – 3, ABSTAIN – 1. Motion carries. RADIOS – were being sponsored by a volunteer. Need to have in the new budget, and decide how many more we need. SPONSORSHIP – Working on the deal, umbrella deal, different levels. Justin working on the details. NEW BUSINESS SHOWS – Invited to set up at a big show this weekend. We can become more involved in these if we want to. NOVICE POCETBIKE RACERS – recognition at the banquet for all Novice participants. Medallions would cost about $70. Pocketbikes brought in 24 new members and a total of 16K in gross income. Approximately 10K net. MOTION: Spend the money on the medallions, and give them out at the banquet. Second. Discussion: Perhaps not fair to all racers to receive anything physical but call up in the front for recognition. Discussion of what is fair between the big bikes and the little bikes. Not a big expense, but it doesn’t appear that is the issue. Trophies for performance or for participation? Recognition from racers is important to the kids. Call for Vote. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. REFEREE – Bill Cismar will not be the referee in ’06. Names were mentioned for the Board to consider appointing. RULES – Non voting rule issues: Track Map needs to put in more detailed areas, Board define restricted areas. Rain Race Stoppage – will table until Rules Committee comes up with appropriate wording. AM grids will be based on season points, Novice Volunteer time – 4 hours may be increased, try to make the volunteer time more meaningful. Other ideas out there, ASIT, hanging banners, etc. Hot pit speed control – how do we do it? Sharp frame savers – make tech more aware of it. Fines for being on the track without gear or bike tech stickers, or without proper gear. 2 discussions – one is that without stickers they are stealing from the club, being on the track without paying for it. The other is going out with unsafe gear. Also need quantifiable gear tech criteria for ASIT. MEMBERSHIP FEES – Perhaps raise the race license fees to $55. Will get more information on visiting racers, fees, etc. BANQUET – setting up on Saturday. All are encouraged to come early and help. SCHEDULE – Best one in years, can’t help that it conflicts with AMA. SCHEDULE CARDS – Rob Burch on one, #1 Plate on another, and Pocketbikes on the third. RESPONSIBILITIES FROM LAST YEAR – Raceday – TJ was the person in charge. Chaired the General Meetings, riders meeting, suggests that Board deal with issues of Board member not being able to do the job. Protests – on track and racer to racer, getting confidence from the workers that things will happen when it gets called in. Have formalized protest form. Displacement – need to have ability to check it, have an independent shop look at the protests. Rules committee started earlier. Will be continuing meetings on a regular basis to deal with ongoing issues. Specialty Days/Parade Laps – rounding up volunteers during lunch, some vendors have dropped out. Safety and bike tech – need improvement on some issues. Need Pocketbike tech, will talk about. Novice School, set up the meetings, do pre-tech dates, set up other Novice School’s requirements with us, especially WMRRA. Need a Race Day 2nd in Charge. Went over list of who did what this year, if they’re keeping positions, what they did and didn’t do. Criteria of scheduling; Simon will help with it in the future. Taste of Racing – flyers need to go to shops. MOTION TO ADJOURN AT 10:55. Meeting adjourned. OREGON MOTORCYCLE ROADRACING ASSOCIATION EMERGENCY BOARD MEETING – CANYON PEARL, BEAVERTON, OR DECEMBER 7, 2005 PRESENT: CHRISTOPHER LOCATELL, MIKE MCDONOUGH, CARLOS ROJAS, TONY MARTINEZ, JOHN ACERBI, JUSTIN WATKINS, ROB TATOM, ROXANNE PENSE, FRANK BERTHOLD, BRADFORD DUVAL. GUESTS: TJ JANSS, MICKEY YORK, CAMERON CARPENTER President Christopher Locatell called the meeting to order at 7:32 PM. Meeting Topic is the Events that occurred on 11/20/05 from Midnight until 4:30 am. The way this is being handled appears like a protest. Board gets information, makes a decision. Can be appealed at the next Board Meeting. Christopher met with the two VP’s, and are presenting this information as a result of “fact finding”. Talk about, look over information for a week. At the General Meeting on Tuesday, have a discussion on Section N, with no talk of individuals. We will concentrate on policies, not personalities. How did the issue become public knowledge? Board has not talked about anything. People heard things from the hotel, and posted on the list. Some Board members have posted to lists, on the edge of being in an official capacity. Mention made of Board not posting to the lists. Anything official should come from the OMRRA President. Consensus is that only one person should post regarding this. Had handouts with past issues and how they’ve been dealt with. Christopher met with the hotel on Sunday and Monday after the banquet. Turns out that the parties involved are not banned from the hotel, the bill has been paid in full. OMRRA is welcome back for future banquets. Bradford Duval talked to the Operations Manager at the Hotel. Asked the question that if TJ and Christopher had not smoothed feathers, would we be allowed back? No. We are allowed back due to the actions we took, including a letter sent to the hotel. TIMELINE: (all approximate) 12:01 AM – Banquet was adjourned 12:30 AM – Kurt Fry, Pamela Black and Cedric Smith were in Room 1255 and observed Josh Bryan, Nathan Hester, and Alan Schmidt becoming overly destructive so they left the room. 2:00 AM – First calls to security from parking lot attendant due to items being thrown out, off of the deck above. 2:30 AM – Nathan Hester, and Alan Schmidt join the Presidents Farewell Party in Room 1455, two floors above. Nathan and Alan are seen trying to throw items off the deck of this room as well. When they were seen trying to urinate and defecate they were again removed from the deck and told not to exit to there again. 3:00 AM – Nathan Hester and Alan Schmidt were escorted out of the room and told to go to bed. 3:10 AM – Security is called by someone complaining of unacceptable amounts of noise in the hallways of the twelfth floor. Upon arriving found the ceiling of the hallway damaged by an exit light being knocked loose outside room 1255/1253. At this time the occupants were asked to leave the hotel. Security reports verbal abuse. Security has no success and felt the situation was compounding and called Portland Police Department. 3:45 AM – Portland Police Department arrives. Nathan Hester verbally abuses a Police Officer and is placed in custody, to be removed from the site. In the lobby, a second person started up again with hotel security and was within seconds of being placed in custody as well. This is presumed to be Josh Bryan. 4:20 AM – Portland Police escorts everyone involved off site and places Nathan Hester in their car to drive a few blocks and release him to get in the following cab. Everyone is informed that going back to the hotel would not be wise. TJ rode up in the elevator after the banquet with Nathan Hester and Alan Schmidt – TJ joked “don’t put any more hold in the wall”. They then told TJ that Nathan was the one that had done it 2 years ago in Portland, but that it was an accident. Nathan owes the $250 damage fee back to OMRRA, now that we know who did it. Also, an incident at a previous banquet where personal alcohol was brought into a bar, and issues occurred with this group. Witnesses who were in the room when Nathan and Alan came into the room. 5 members were present at this meeting who had to work with the out of control behavior. Question – at what point did the OMRRA event end, and when did the individuals actions take over? Did the individuals actions reflect poorly on the association, so that the Board feels sanctions are necessary? When does our responsibility end? Still under our “auspices” because they used the OMRRA discount for their hotel room, and OMRRA was notified of the behavior the following morning. This is when it became the association’s issue. Spoke of inherent disrespect for other members and other people. If coffee cup that fell from balcony would have hit someone, what are the implications of that? 3 different people: Josh, no banquet last year, Nathan, lied by not paying for the hole he kicked in the wall; didn’t confess. Alan, involved on the fringes, past worker, partner of Nathan. Perhaps let the members decide the punishment, may take the onus off the Board. However, we are empowered by the members. May be difficult because not all the members would vote, and may be a heavily weighted vote. Penalties given out over the last 10 years are varied. Need to have a more consistent approach. Be proactive, let the membership decide the tone of the club. Some just back down and don’t stand up for it because they don’t want to be involved. The General Meeting will try to find out the tone of the club. No matter what happens, we must be fair and equitable. Do we hear from Nathan/Alan/Josh at the Board Meeting next Wednesday? BD – obvious from rulebook that they sullied our reputation, decide punishment. FB – actions obvious – Board has right and should have punishment, they have right to appeal. MM – want them to come because you should have their say. May give more insight into situation. Shows we listened first. CR – If someone has good persuasive skills, they can change a person’s thinking. Good riders, they are important to the club, but what they do outside the races is also of importance. JA – Board make the decision, then they can appeal. JW – Same people have made same mistakes over past 3 years. Let’s do it. TM – Make a decision, then appeal. Don’t go back over it at Board Meeting. RP – Make a decision, then they can appeal. MOTION: Should we listen to their (Alan Schmidt/Nathan Hester/Josh Bryan) views before we mete out penalties? 2nd AYE – 3, NAY – 7, ABSTAIN – 0. Motion carries. We will make our decision on penalties at the next Board Meeting on 12/14/05, then they can appeal it in January. PNW List – linked through the OMRRA website. Creates venom, appears to be no moderation, not positive for our association. MOTION: Remove link for PNW from the OMRRA website. 2nd. AYE – 10, NAY – 0, ABSTAIN – 0. Motion carries. COB – Should we elect a Chairman of the Board now or next Wednesday? We will wait, John Acerbi and Mike McDonough were both nominated, and accepted the nomination. MOTION TO ADJOURN AT 8:55. Meeting adjourned. OREGON MOTORCYCLE ROADRACING ASSOCIATION BOARD MEETING – CANYON PEARL, BEAVERTON, OR DECEMBER 14, 2005 PRESENT: JOHN ACERBI, ROXANNE PENSE, FRANK BERTHOLD, JUSTIN WATKINS, BRADFORD DUVAL, TONY MARTINEZ, MIKE MCDONOUGH, ROB TATOM, CHRISTOPHER LOCATELL, CARLOS ROJAS GUESTS: SIMON-PIERRE SMITH, TJ JANSS, AMY JANSS, TOM YOUNG, HERB WAGNER, BRIAN ROTHENBERGER, JOSH BRYAN Christopher Locatell called the meeting to order at 7:30 PM. Nominees for Chairman of the Board are Mike McDonough and John Acerbi. Secret ballot was done. John Acerbi is the Chairman of the Board. MINUTES: Minutes from the November meeting. Motion to accept. 2nd. Passes with one abstention. Minutes from the December Emergency Board Meeting. Motion to accept. 2nd . Passes with one abstention. OLD BUSINESS: RADIOS: Figure out how many we need, put in budget. SPONSORSHIP: Justin has put together a new package, getting feedback, it’s coming along. Shows: There are many we can attend, will be attending and having a booth at the Custom Rod Show on February 17/18/19. One of our turn workers is the producer. NOVICE POCKETBIKE RACERS – Given recognition at the banquet. We will try starting the banquet early for them next year, do overalls at beginning of regular banquet. REFEREE: Is a Board Appointed position. Ben Waller is interested in it. Could do day to day referee stuff, no conflict of interest unless an engine teardown. Baisley High Performance is a drag shop that has volunteered to do teardowns, is close to the track, secure, and has no partiality. RULES: need a cleaner map of just the pit area. Still need working and determination for rain delays. Perhaps not change working, trust race control to only run on a safe track. MOTION: Allow Triumph 675 to run in 600 Supersport and 600 Superbike. 2nd. AYE – 9, NAY – 0, ABSTAIN – 1. Motion carries. MEMBERSHIP FEES: Raise to $55 so total of $85. Get info from other clubs into the newsletter so we can compare. We are cheaper than other clubs. MOTION: Raise the race license fee to $55. 2nd. Passes unanimously. BANQUET – Maria Spiering will help set up the banquet this year, along with Trish Rojas and LeAnne McDonough. Will keep Board updated during the year. SCHEDULE CARDS – Justin checking on pricing, get pictures. Bradford will work on graphics with the poster. Board Member Responsibilities: RACE DAY – CHRISTOPHER PROTESTS – JOHN RULES COMMITTEE – FRANK SPECIALTY DAYS/PARADE LAPS – FRANK POCKETBIKES – TONY MARTINEZ SAFETY BIKE TECH – CHRISTOPHER NOVICE SCHOOL – MIKE MCDONOUGH RACE DAY SECOND IN CHARGE – MIKE THEN CARLOS BIKE CLASS LIAISON – CARLOS NEWSLETTER/RACE DAY PROGRAM/RECORDS – ROXANNE ACCOUNTS/ACCOUNT BALANCING/TAXES/BUDGET – FRANK TASTE OF RACING – LUKE KEY PEOPLE IN TURNS/SCORING/GRID/TRACK SET UP AND TEAR DOWN – JOHN SCHEDULING – ROB TATOM CLUBMAN REP – CARLOS OTHER CLUB LIAISONS – CARLOS GPRU LIAISON – ROB BANQUET – CHRISTOPHER EQUIPMENT AND SUPPLIES – TONY TROPHIES – ROB COMPUTERS – CHRISTOPHER ELECTRONIC SCORING – BRADFORD GEAR TECH – CHRISTOPHER REGISTRATION – BRADFORD TASTE OF RACING REGISTRATION – LUKE MEMBERSHIP AND VOLUNTEER RECRUITMENT – BRADFORD SCORING – JUSTIN RESULTS – JUSTIN VINTAGE LIAISON – BRADFORD CHARITY – BRADFORD INJURED RIDERS FUND – FRANK WEB SITE – CHRISTOPHER AND JUSTIN CATERING – FRANK/ROXANNE ANNOUNCER – JOHN BOARD CONTACT FOR VENDORS – MIKE AND JUSTIN CONTINGENCY - JUSTIN TOPIC OF EMERGENCY BOARD MEETING: Went over feedback from questionnaires handed out at the General Meeting. What action does the Board want to take. Josh here to reemphasize the apology letters – Nathan and Alan live far away. Keep in mind where it happened, ie: not at the track, nothing with the 3 of them at the track. Any Board Members have questions of Josh? Question asked, what did Josh think about it? Josh said that they should not celebrate at the banquet, go somewhere else. Try to put a positive light on it, help the club by reaching out to the community, bring a positive light. Josh left the room as the Board discussed the issues and came up with the motions and penalties that are: MOTION: Handle on a person by person basis until we come to a decision. 2nd AYE – 10, NAY – 0, ABSTAIN – 0. Motion Carries NATHAN HESTER: Motion: 4 year ban from the banquet, 2 years probation in addition to that, pay the $250 back for the hole in the wall plus an additional $500 fine/interest incurred. 20 hours of community service to be determined by the club at a future date, but prior to the 1st race date of 2006. Community service must be done in the first year. Apologize to everyone at the first race he attends. A violation of any of the above will result in expulsion from the club for the period of one year from the violation. 2nd AYE – 10, NAY – 0, ABSTAIN – 0. Motion Carries ALAN SCHMIDT: Motion: 3 year ban from the banquet, 2 years probation in addition to that. Fine of $250, 16 hours of community service to be determined by the club at a future date, but prior to the 1st race date of 2006. Community service must be done in the first year. Apologize to everyone at the first race he attends. A violation of any of the above will result in expulsion from the club for the period of one year from the violation. 2nd AYE – 10, NAY – 0, ABSTAIN – 0. Motion Carries JOSH BRYAN: Motion: 3 year ban from the banquet, 2 years probation in addition to that. 20 hours of community service to be determined by the club at a future date, but prior to the 1st race date of 2006. Community service must be done in the first year. Apologize to everyone at the first race he attends. A violation of any of the above will result in expulsion from the club for the period of one year from the violation. 2nd AYE – 10, NAY – 0, ABSTAIN – 0. Motion Carries NEW BUSINESS: JML Contract – went through, 4 year contract. MOTION: Vote to accept contract as written. Second. Passes VINTAGE DAY – want Saturday in July. Run chicane with all Vintage Day practices. Need volunteers for that corner, can get them. Make it more of a day with spectator friendly, want to get the outside pits rented by someone involved with Vintage in some way. Larger number of crossings in the afternoon. Can make it work with scheduling. GPRU – Want the May date, want a dollar amount to race lower than previous. Practice discussion. AMB – sell 400 units or come up with 120K for this. Must work with contract on number of units sold. Still need to work on it, remember that we have a dBcom unit that we can potentially sell. GEEK – Forum, last year voted down putting up a form, use it for a few months as a tool, to share information. Get moderators set up, etc. MOTION: Buy VBulletin software and Board Members to use it as a trial. 2nd. Passes unanimously. DOOR PRIZES AT GENERAL MEETING – Give away one free “safety and insurance fee” per meeting. Yes, sounds good. MOTION TO ADJOURN AT 11:08. Meeting adjourned.