BOARD MEETING - ELMERS RESTAURANT, DELTA PARK JANUARY 21, 2004 PRESENT: JIM KENNEDY, SIMON-PIERRE SMITH, LES GREEN, DEANNA OLSON, CHRIS LOCATELL, ROB WIEKING, DAVE SALMI, TJ JANSS, BRAD HOCHHALTER, PIRKKO HAAVISTO, ROXANNE PENSE GUESTS: FRANK BERTHOLD, BRIAN LAFAVOR, CHRIS HOWARD, ERIC DORN, BEN WALLER, LAURIE SALMI, JOSH BRYAN, JOHN ACERBI, HERB WAGNER TJ Janss called the meeting to order at 7:35 pm Gina Howard has resigned, Rob Wieking will take her place, based on number of votes received. MINUTES: Motion to accept the minutes. Second. Motion carries with one abstention. Last year was approximately 69K. We will begin by taking guests. Darren Carpenter/Chris Locatell reporting on new computer program. Chris chairing committee called "Geek Committee". Darren is working on getting a system written that ties together registration/scoring/dBcom. Darren presented and gave a background of his qualifications and what he is working on at this time. New application would replace 3 different systems within a combined one. Description of what the system entails, and ways that it will improve on the current one. Darren stated that he could only put in so many hours for free as a volunteer, and has found that it entails more time than originally thought. Minimum of 400 hours, maximum of 800 hours. Usual charge is $50 per hour, Darren suggested doing $25 per hour, half of which in cash, and the rest in OMRRA credit, not to be cashed out. Lengthy discussion regarding issues around current and former systems. Would not get paid until the entire project is done. MOTION: Accept Darren Carpenter's proposal, pending approval of contract. SECOND. AYE- 10, NAY - 0, ABSTAIN- 1. Motion carries. Banquet Issue - Premise of the issue - Josh got a letter from the Board, had a conversation the night of the Banquet with Jim Kennedy regarding the hole in the wall, tried to get Josh together with the hotel banquet manager. Discussion regarding the letter we have received from the management of the hotel. Josh said that he did not do the damage as stated. Discussion regarding that Josh was around the people, in the area in question, but did not have anything to do with it, and left immediately after the discussion got heated around what had happened. Josh volunteered to pay even though he would do it only to secure OMMRA's good reputation with the hotel. It appears that this may seem to suggest that Josh did it. Witnesses at the hotel say that Josh did it, but OMRRA people say that Josh was not able to be in the area during the time to be able to do it, because he was in his room, with OMRRA people. Josh is no longer willing to pay for the damages, although he states he didn't do it. He wanted to save OMRRA's reputation at the time, but not at this present time. Lengthy discussion regarding what and when it happened, and if it's fair or not, who is responsible, is the person responsible for their entire entourage? MOTION: Josh Bryan reimburse OMRRA $272 prior to entering any comp event, also that he not be invited to the 04 banquet. Discussion about who identified who, the circumstances that surrounded things. Have only paid reimbursement of $250, but we have never received a bill for the amount above it. Discussion regarding responsibility of the association and how we work with the person involved. AMENDED MOTION: Amend amount to $250. No second. MOTION: Brian LaFavor talk to the individual that he knows of about this incident, and see if he will pay this money, and the individual be named. Second. Discussion about how things will come forward, how things will work. Should person who did it have their name be public? AYE - 9, OPPOSED - 1, ABSTAIN - 1. MOTION: Josh was disrespectful to the President and made the evening miserable to many Board Members, and that Josh not be allowed to attend the next Banquet. SECOND. Discussion regarding banquet behavior, by all concerned, and how things can be changed in the future, perhaps all of us have had issues with others that we're not happy with, it appears that all of us have these issues at one time or another. Question asked of Josh as to what he would think would be appropriate punishment for being inappropriate at club events outside the track. AYE - 4, NAY - 3, ABSTAIN - 4. Motion Carries. Vendor Crossing Track Issue - Issue with Eric Dorn crossing the track. Kurt Fry, the Turn Captain and Eric saw things differently as far as being able to cross the track. We have heard Kurt's side, have not yet heard Eric's side of it. Recounted issues that occurred during that time. Eric was trying to cross at Turn 9, issues of a Red Flag, and was never told that he was at the wrong place to cross. When there was a "down" time, Eric saw what he thought to be a "call across", and Eric crossed the track. Some weekends we crossed there, sometimes we didn't. Eric said that he was not informed as to where and when he should have crossed the track. Chris Locatell, in the ASIT vehicle, was in front of Eric's car. ASIT car pulled up to the concrete barrier, waiting for permission. When Chris was given permission to cross, Eric crossed with him. Eric does not remember it that way - he remembers crossing after Kurt waved Chris across, then Eric crossed at a later time. John Acerbi remembered seeing Eric Dorn crossing directly behind the ASIT vehicle. Discussion regarding when track was hot, was it the last session, did ASIT team cross again? Look at track logs to determine when and where track crossing happened? Witness saying that Eric Dorn did cross with two other cars on a hot track? Perhaps there was a misunderstanding as to what or who was waved across. Perhaps club has not been clear that all crossings are done at mid-track, and not at Turn 9. We need to POST that in a clearer manner. Not crossing other than an emergency vehicle. The motion was based on unsportsmanlike conduct also, not just on the action. MOTION: Eric Dorn's suspension from the track be rescinded because it has been handled poorly by the Board. SECOND. AYE - 4, NAY - 1, ABSTAIN - 5. Discussion of the difference in the decisions made tonight. Noted that Eric Dorn's situation was an appeal, and that Josh has the same appeal process. Question asked about the way things are being done. Jim Kennedy stated that he is intent on following the rulebook, and that things appear to need to change. Brian LaFavor stated that he feels that the Board has come a long way in the past several years, of which he has been a part of, but that things have not been done fairly. Motion to finish meeting next Wednesday, 7:30 pm Second. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK FEBRUARY 18, 2004 PRESENT: JIM KENNEDY, SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE GUESTS: FRANK BERTHOLD, LAURIE SALMI, HERB WAGNER, DAVE HERRING No quorum, so a discussion about posters and cards, who is on them, and possible changes for next year. OLD BUSINESS: AIR BALE - Do we buy Air Fence this year, or still set up with our Air Bale contractor? Issues with getting volunteers and how long it takes to set up, and how many trips. Can we afford it now or not? We would spend more by renting than by buying. How long will the equipment last? We may have volunteers now, but what about the future? We will use Air Bale at least this year. NEW BUSINESS: Rules Violations - Specifically those that run slicks in a Supersport class. How do we govern it? It is purely a visual inspection. Other racers could bring it up at the end of the race. Starting crew can't inspect tires at start of race. Announce at riders meeting that this will be enforced. Really tough to get people to make sure and notice, if they do notice, then we can get the info to the person in question. Appears that a lot of people are using this technique. Jim will talk about this specifically at the riders meeting, and we will pull points. Money Class Payouts - We need a specific amount additional for money classes. Les and Janice will try to figure it out so pre-entry forms can be printed. Les will then devise a pay out schedule. Web Site - John Meyer will take over as Webmaster. Should have things changed by the weekend. Eric has made the transition very smooth, and has worked very hard to get all the forms up to date. Referee - There is nothing in the Bylaws or rulebook that talks about this job. Same referee has volunteered again for this year. Perhaps have a different Vintage and Pocketbike Ref? Simon-Pierre will talk to Karl Gaines about Vintage Ref, and between Jim Kennedy and Les Green, can work out reffing all the Pocketbike events. FASTER: THE MOVIE - A member has gotten permission to rent the movie, and get a theater. Need $300 for rental of a digi-beta player. PSSR gave $150, would like OMRRA to give $150. Will give out posters, cards, etc. No profits for the sponsoring club, which is Patrick Leyshock and the Sang Froid riding club. OMRRA will give $150 out of promotions budget. ROADSTER SHOW - Portland Karting has a big room at the Roadster show, which is the same weekend as Daytona. Dave Herring will be passing out cards and flyers. OMRRA EQUIPMENT - What is the cost of renting the equipment, wear and tear? Perhaps $75 for other clubs and $50 for PSSR, as we use a lot of their equipment. Give guidelines to the clubs as far as what exactly the rental amount includes. What about different tiers of what you can get? What about wear and tear on equipment? The same OMRRA volunteer is the contact for the other clubs. Jeannie Southern. Have DeAnna Olson draw up what is included for the rental money. Adjourned at 10:15 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK MARCH 17, 2004 PRESENT: JIM KENNEDY, SIMON-PIERRE SMITH, DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE, DEANNA OLSON, CHRIS LOCATELL, ROB WIEKING, LES GREEN, BRAD HOCHHALTER GUESTS: LAURIE SALMI, HERB WAGNER, DAVE HERRING, JOHN ACERBI Chairman of the Board TJ Janss brought the meeting to order at 7:35 pm. No official minutes were approved - still need to approve second January Board Meeting minutes. OLD BUSINESS: RULES VIOLATIONS - letter in license pack mentioned that rules violations will be strictly enforced, will mention it at the riders meeting. $$$ CLASS PAYOUT - Payout schedule handed out - discussed how and when the money is paid. MOTION: Approve the Payout Schedule. 2nd. AYE - 10, NAY - 0, ABSTAIN - 1. Motion carries. WEB - New Webmaster now. REFEREE: Brian LaFavor will be Referee again. Simon will talk to Karl Gaines about being Vintage Ref. FASTER, THE MOVIE: Will be shown on 3/25. Presale tickets on 3/22. Probably a sellout. ROADSTER SHOW - Dave handed out a lot of cards. EQUIPMENT - Proposed $75 per day, $50 for PSSR, as there is a lot of equipment shared. Dee will, with Jeannie, collect the money. Send out something to the clubs letting them know about it. NEW BUSINESS: RULEBOOK MISTAKE - Page 29, I-14, second bullet, should have been revised to reflect launching from mid-straight. Correction and notifications will be done. MOTION: Change section to read as follows: "If a racer fails to arrive for the warm-up lap, that racer will be held at Track Entrance until that racer's class is started. The racer will then be allowed to enter the race after the racer's class has passed the track entrance, as directed by the Starter or Starter Assistant. SECOND. AYE - 7, NAY - 1, ABSTAIN - 3. Motion Carries. SCHEDULE CARDS - Have three this year - 2 for Vicious and one Pocketbike. MOTION: Continue the contest as is, but reserve one card as the #1 bike. SECOND. AYE - 11, NAY - 0, ABSTAIN - 11. Motion Carries. Perhaps have a second contest for Pocketbikes. MOTION: Pocketbikes have their own schedule card contest. SECOND. AYE - 11, NAY - 0, ABSTAIN - 0. Motion Carries. POSTER - Have a volunteer to do the 2005 poster. RIDER FUND - Balance of $6,797. Have a request from Chris Franks - injured and eventually opted to go to the hospital in the ambulance. Is asking for $170 reimbursement for the ambulance fee. MOTION: Give money for the ride in the ambulance. SECOND. AYE - 11, NAY - 0, ABSTAIN - 0. Motion Carries. PROCEDURAL ISSUE - Question asked what authority do all Board members have to unilaterally change race day procedures. Discussion: must have a stopgap for certain situations, then decisions should go to the Board. Issue was initially at the rules committee, went to different meetings. Decision made the President to proceed a different way than the rules committee decided. Lengthy discussion regarding who has the ability to make the decisions, etc. Discussion regarding policies and how the race director is appointed. MOTION: try the procedure for the first race, and then review it. SECOND. AYE - 11, NAY - 0, ABSTAIN - 0. Motion Carries. ASIT/GEEK - Will meet with the ambulance company to talk about removal of leathers, etc. Will try to get med forms in electronic database. Trying to get a light for the ASIT vehicle. ASIT is doing gear tech. GEEK - new web page up, have new Webmaster. There is no "canned" software out there for what we need, getting a good program written by Darren. Have a new person to work with hardware and tower communications. GRID - Issues with Open Classic and closing speeds with the other classes. MOTION: Move Open Classic to Middleweight Grid. SECOND. AYE - 10, NAY - 0, ABSTAIN - 1. Motion Carries. POCKETBIKE TRACK AREA - Making more room for the Pocketbike track. Taking away 4 pit spots. CATERING - Frank will be working with Rob Tatom. Want to have beer at the track on Saturday. Although the tab at the Kenton Station was significantly lower, there was a marked drop in communication between workers and racers. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK APRIL 21, 2004 PRESENT: JIM KENNEDY, DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE, CHRIS LOCATELL, ROB WIEKING, LES GREEN GUESTS: LAURIE SALMI, DAVE HERRING, JOHN ACERBI, DARREN CARPENTER, SHAWN HEMPEL, CRYSTAL HEMPEL, KIRK PYLAND, MIKE WOOD, TONY MARTINEZ, FRANK BERTHOLD, BRIAN LAFAVOR, TY LACROIX Chairman of the Board TJ Janss brought the meeting to order at 7:35 pm. MINUTES: Minutes from the second January Board Meeting. Motion to Approve. 2nd AYE - 7, NAY - 0, ABSTAIN - 1. Minutes fro the March Board Meeting. Motion to Approve. 2nd. AYE - 8, Nay - 0, ABSTAIN - 0 GUEST: Darren Carpenter presented his contract for the new database. Read and ask questions regarding the contract at the next Board Meeting. Janice will forward the contract to Keith Pinkstaff for his review. OLD BUSINESS: EQUIPMENT - Letter has not yet gone out yet. RULEBOOK MISTAKE - Print out addendums and corrections to hand out at front gate. RIDER FUND - Additional $440 from TOR in April. ASIT - did not get CPR training, will reschedule. NEW BUSINESS: MONEY CLASS PAYOUTS - No checks sent yet - system not set up. Past practice has been for Treasurer to write the checks. Discussion of how things will get done. Statistician will get the information to the Treasurer at the end of the race day, and Treasurer will mail out the checks. Also includes Announcer checks. CONCESSIONS - The percentage we pay to Novi needs to be paid. We must have a bill in order to pay him. Cost of eating at the track is more than twice as expensive. Jim and TJ will meet with Cascade Concessions. Will negotiate food and beer costs. POCKETBIKES - handled incorrectly the first race weekend. Brian LaFavor is the Referee for ALL OMRRA issues, and TJ is the Rider Rep for ALL OMRRA issues, both including Pocketbikes. Hunter Crombie is the Track Director for Pocketbikes. STATISTICIAN - We have a potential volunteer. Questions raised about racers and vendors putting money into a fund for the Statistician. After much discussion, we will table that idea. Need another scoring team. New volunteer, Shawn, will shadow Janice at the May race. CALENDARS - Were going to be free for OMRRA, but has come up $200 short. The calendars will be free. MOTION: Issue a check to On Site Productions for $200 for services rendered. Second. AYE - 8, NAY - 0, ABSTAIN - 0. TECHNICAL ISSUE - Pirkko needs a copy of the new JML Contract. Janice will send it to her. FLAGS - Lots of complaints regarding people passing under a waving yellow. There is a zone where people can pass, appears that some folks may be slowing up too much and causing perhaps even more problems. TRACK CROSSING - Moved from 10:45 to 11:30 to facilitate TOR. ASIT - Chance to once a weekend for gear tech, tech will be located at the ASIT tent. Bike tech is every day. If you crash, must get gear re-teched. Doing print/signs for wristbands at the pit wall. GEEK COMMITTEE - Doing well. Issue with the dBcom cable not running to the tower - dBcom tech. had to sit outside. Still trying to get communications set up between the two towers. Web page up and running. All MC's that show up at bike tech will be inspected for dBcom at that time, before getting a tech sticker. We do have a back up person to run the dBcom system. No more teching bikes in the pits - they MUST come through tech. HOT PIT LANE - Will be teams, timers, etc. Need wristbands for wall. Will have a different one for photographers. No open toed shoes over the wall. No exceptions. AIR BALE - discussion of additional needs. MICROPHONE - Could be access to microphone into the back part of the track for $100 weekend. We would rather have all the speakers in the pit area work for race calls, etc. first before we look into this. POCKETBIKES - 115% growth, $1,215 net income for the weekend. All Pocketbikes will go through the same tech procedures and lines as all other bikes. REFEREE: Two opinions - one that the referee should have a vote on the Board, one that the referee should be autonomous. Would require a chance in the Bylaws. Discussion regarding which would work the best. Feel that Ref is a Board Appointed position, but need their input. NOVICE SCHOOL - went fairly well, issues will be resolved. Need an administrative/paperwork presence at the school. KENTON STATION - Perhaps a discount with OMRRA ID? Motion to adjourn. Second. Meeting adjourned at 10:16 PM OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK MAY 18, 2004 PRESENT: DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE, CHRIS LOCATELL, LES GREEN, DEANNA OLSON, SIMON-PIERRE SMITH GUESTS: DAVE HERRING, JOHN ACERBI, DARREN CARPENTER, FRANK BERTHOLD, HERB WAGNER Chairman of the Board TJ Janss brought the meeting to order at 7:35 pm. MINUTES: Minutes from the second April Board Meeting. Motion to Approve. 2nd AYE - 8, NAY - 0, ABSTAIN -01. GUEST: Darren Carpenter presented his contract with changes suggested by Keith Pinkstaff. MOTION: Accept contract as delivered. SECOND. AYE - 8, NAY - 0, ABSTAIN - 0. Motion Carries and Jim Kennedy will sign the contract. OLD BUSINESS: EQUIPMENT - Letter sent. MONEY CLASSES - Money classes and announcers all paid for April and May. STATISTICIAN - Hopeful - looks good. CALENDARS - Frank will hand some out at the swap meet in June. FLAGS - Talked about it extensively at riders meeting, but when particular ones were approached, said they really didn't see them. TRACK CROSSING - Later time was much better for TOR. 34 riders in TOR. Had one crash, cleaned up by Turn workers. Do the TOR riders have to have a DMV endorsement? They need so show some proof of training. Will use the print/sign to require an endorsement, and will change it on the flyers. HOT PIT LANE - ran very well with wristbands. NOVICE - Bill will stay on, would like to make sure the Board still wants him to do it, and also not be in the way if someone else wants to do it. We want him to stay, but need to have a backup. Dave Salmi and TJ Janss can be back up for Bill. Will also provide paperwork to tower and turn workers on what is going on in the Novice school. Every position needs to be cross-trained. KENTON STATION - discussed possibility of discount with an OMRRA ID card. TJ and Jim will check into it. NEW BUSINESS: ENDURANCE PROTEST - Referee upheld the protest at the race, but after looking into it, would reverse that decision. Rulebook doesn't take cylinders into consideration. Also, if bikes can race together in our "normal" groups, then they should be able to run in the same endurance class. Les will rewrite the first section of the Endurance Appendix and bring to the next Board Meeting to vote on. If OK, will print up and distribute at the August race. MOTION: Grant the Appeal; reinstate finishing position of Bike #95. Second. AYE - 7, NAY - 1, ABSTAIN - 0. Motion Carries. CLASS STEP UPS - 600 Supersport is currently racing in Open Supersport. Do we continue to allow it? Rulebook does not allow it. Closing speeds, other safety issues. Follow the rulebook. It is legal for 600 Superbike to step up to Open Superbike, but not Supersport. Need to also address at rules committee. POCKETBIKES - Opportunity to add date on June 19-20 in McMinnville. $60 per rider. No insurance costs to us, can run additional classes. MOTION: to approve additional Pocketbike race date at McMinnville. Second. AYE - 8, NAY - 1, ABSTAIN - 0. Motion carries. Second issue: Ignore rule that says adults can only enter one class at that event. MOTION: on 6/19-20 Pocketbike date, adults are allowed to run more than one class. SECOND. AYE - 8, NAY - 0, ABSTAIN - 0. Motion carries. Web site for Pocketbikes had to change - the server was sold, so service was transferred to our own - no interruption in service. WORKER SHIRTS - Will get more. M-9, L-24, XL-12, Need white t-shirts for OFFICIAL shirts - 6L, 2 XL. OMRRA STICKERS - Working on a new logo. GATE DOCUMENT - update for riders re: last minute changes, etc. to hand out at gate. Some type of incentive at the riders meeting to have read it. If they can summarize it, they win something. Lengthy discussion whether that's a good idea or not. Perhaps try once, maybe $20 on their OMRRA account. CONCESSIONS - Will get a letter from the track that states we will use Cascade Concessions or we will not use the track. GEEK - Moving along. New system coming along. Working on how to get one good med form, not more than 1 on file. Different software configurations will be updated. Set up an outgoing mail list on the website - maybe one for riders and workers. RADIOS - Talk to Mark about maybe storing them at the track. Maybe get another storage bin on the second floor. WEAVING - Hard to detect, can be a huge hazard, but a lot of times the number on the bike is missed. Different definitions of weaving, could just be unsafe riding. As per rulebook, could be considered an unsafe practice as per Section K-7. Mention in Trackside and Gate News. 125GP GRID - Change order to 6V/1G/4P and see how it works. RULES COMMITTEE CHARTER - Look for previous changes suggested at past meetings. ASIT - Gear tech once a weekend went well. Wristbands were tough, need to fine-tune that. Not everyone who asks should get a wristband. How do we communicate these issues to people? Went better than the past, but still need to work on. Discussion regarding how we keep folks on the level, and how do we police the issue. Motion to adjourn. Second. Meeting adjourned at 10:25 PM JUNE BOARD MEETING CANCELLED DUE TO KNOWN LACK OF QUOROM. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK JULY 21, 2004 PRESENT: DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE, CHRIS LOCATELL, LES GREEN, DEANNA OLSON, SIMON-PIERRE SMITH, JIM KENNEDY, ROB WIEKING GUESTS: DAVE HERRING, JOHN ACERBI, FRANK BERTHOLD, HERB WAGNER, RAYCE LOGAN, LAURIE SALMI, BRIAN AND JENNIFER LAFAVOR, TONY MARTINEZ, TAMMY HART, TIM HART, KELLY HORSEY, BENNIE AND KRIS TAYLOR. Chairman of the Board TJ Janss brought the meeting to order at 7:30 pm. MINUTES: Minutes from the second June Board Meeting. Motion to Approve. 2nd AYE - 6, NAY - 0, ABSTAIN -01. GUEST: Tammy Hart was present to present her appeal to the Board. MOTION: Pocketbike program be discontinued from OMRRA schedule. No second, so appeal was presented. Tammy Hart gave her view of what occurred at the June 19th Pocketbike race at McMinnville. Brian LaFavor gave his view of what occurred at the same race. Lengthy discussion on what occurred and feedback given on how other people saw things occur. MOTION: OMRRA Board uphold the referee's decision to not allow Tammy Hart to attend any further Pocketbike races this season. SECOND. AYE - 5, NAY - 2, ABSTAIN - 2. Motion carries. There are still issues to discuss about track procedures and how the races are run. OLD BUSINESS: TASTE OF RACING - Need to look for master and make changes. SHIRTS - Need to order new ones. GATE DOCUMENT - pass out at gate and at registration. MOTION: approve idea of putting $20 for reading the rules on it, when asked at the rider meeting. SECOND. AYE - 9, NAY - 1, ABSTAIN - 0. Motion carries. CONCESSIONS - Looking at new menu. Need to expand choices. RADIOS - Can store in tower, will order an additional locking cabinet. WEAVING - Discussion regarding what is a weave, and what isn't. What's dangerous, what is tire scrubbing? Need to hold a line down the front straight. RULES CHARTER - MOTION: Accept OMRRA rules committee charter as written, with exception of misspelled words. SECOND. Discussion - after rules committee comes up with a rule change, bring to the Board for approval. Have entrusted this to a committee. Just bring to Board to overlook - not for changes/additions/substitutions. Recommend those opposed to the charter make modifications and bring suggest changes to the Board. Motion still on the table, has been seconded. AYE - 5, NAY - 4, ABSTAIN - 1. Motion carries. MINI RACING - Would like to have an information booth at the next race, which is fine. Race at Pat's Acres and McMinnville currently. No room at PIR right now. Having them fall under OMRRA is a discussion we will have at a later time. USGPRU - All set, will be here for the August weekend. NEW BUSINESS: OMRRA EVENT AT OTHER TRACKS: Brian has a back up in Tony Martinez, and working with the race director Hunter Crombie. Do we allow a race to start without our minimum conditions met, i.e.: ambulance on track? No, we need to follow the same rules for volunteers, equipment and flags, just like OMRRA. Pocketbikes: Will look into on-site boxes and what is available at Pat's Acres. If there is no box and not enough workers, there should be no race. Currently, there is always a first responder at each event. Tony will begin helping at off-site events. TJ, Jim, Tony, Brian, and Hunter to get together to discuss this issue. Endurance: The following is a breakdown of classes for the endurance races. A. The Endurance Race shall be a trophy race. Trophies will be awarded to the top three teams in three classes according to the number of laps completed. The three classes will be Heavy, Medium, and Lightweight *Heavy is defined as Open Superbike, Open Supersport, 750 Superbike, 750 Superbike, 750 Supersport and Open GP Twins. *Medium is defined as 600 Superbike, 600 Supersport, and 250 GP *Lightweight is defined as Middleweight Superbike, 650 GP Twins, 650 Supersport Twins, 450 Superbike, 450 Supersport All cc's listed are intended displacement and follow per regular OMRRA classes. MOTION: Amend endurance rule for class breakdown as written. Seconded Yes: 9 N: 0 Abstain: 0 Pit Marshall: New name Pit Steward. Request for clarification on job duties so that person doing job has some guidelines. 1. Make sure pit rules are being followed, if not, then an official is called in. 2. Keep fire lanes open. Help direct people and answer questions. Unscheduled Practice Day (June 25th) Decision made in minutes, in the best interest of putting bikes on track, and without discussion by Board. Track events are meant to be revenue seeking. This event demonstrated that such short notice is difficult for this club. NEW BUSINESS: OMRRA EVENT AT OTHER TRACKS: Brian has a back up in Tony Martinez, and working with the race director Hunter Crombie. Do we allow a race to start without our minimum conditions met, i.e.: ambulance on track? No, we need to follow the same rules for volunteers, equipment and flags, just like OMRRA. Pocketbikes: Will look into on-site boxes and what is available at Pat's Acres. If there is no box and not enough workers, there should be no race. Currently, there is always a first responder at each event. Tony will begin helping at off-site events. TJ, Jim, Tony, Brian, and Hunter to get together to discuss this issue. Endurance: The following is a breakdown of classes for the endurance races. A. The Endurance Race shall be a trophy race. Trophies will be awarded to the top three teams in three classes according to the number of laps completed. The three classes will be Heavy, Medium, and Lightweight *Heavy is defined as Open Superbike, Open Supersport, 750 Superbike, 750 Superbike, 750 Supersport and Open GP Twins. *Medium is defined as 600 Superbike, 600 Supersport, and 250 GP *Lightweight is defined as Middleweight Superbike, 650 GP Twins, 650 Supersport Twins, 450 Superbike, 450 Supersport All cc's listed are intended displacement and follow per regular OMRRA classes. MOTION: Amend endurance rule for class breakdown as written. Seconded Yes: 9 N: 0 Abstain: 0 Pit Marshall: New name Pit Steward. Request for clarification on job duties so that person doing job has some guidelines. 1. Make sure pit rules are being followed, if not, then an official is called in. 2. Keep fire lanes open. Help direct people and answer questions. Unscheduled Practice Day (June 25th) Decision made in minutes, in the best interest of putting bikes on track, and without discussion by Board. Track events are meant to be revenue seeking. This event demonstrated that such short notice is difficult for this club. Club needs a procedure/policy to assist if such future issues come up. May also need to look into how we handle our relationship with PIR. ASIT: running well on race day. May put bike number on wristbands to facilitate accountability of racer for team at wall. GEEK: Problem with points on web has been resolved. Discovered that info went to the wrong email address. New programs being written for club are coming along. Parts of the system are already being used. Antennas for Db com have greatly improved reception. New computer equipment being purchased for $1000. Monies previously approved. Motion to adjourn. Seconded. Yes: 8 No: 0 Abstain: 0 one bd. member left early. Meeting adjourned at 10:25 PM OMRRA BOARD MEETING AUGUST 18, 2004 7:30pm - 10:40pm Present: Dave Salmi, TJ Janss, Pirkko Haavisto, Chris Locatell, Les Green, Rob Wieking, Simon-Pierre Smith, Jim Kennedy, Roxanne Pense Minutes from the July board meeting read. Motion to approve. 2nd. YES:8 NO:0 A:1 OLD BUSINESS: Tammy Hart called TJ and asked if she could at least come to the racetrack and watch from the stands. NO. She is not allowed to come per board's decision at last meeting. TASTE OF RACING: Motorcycle endorsements or OMRRA recognized racing license will be required for TOR. Folks have been doing TOR without endorsements. Flyers will be changed to reflect need for endorsement and will be included in next track program. The need for endorsement will also be posted on the website. SHIRTS - Yes, we have new T-shirts. GATE DOCUMENT: Idea of putting $20 up for racers who are asked at rider meeting what was printed was not done at last event. Will be done at next event. USCPRU: Went great! MINIRACING: Had booth at last event. Wanted to have a run during lunch. Need to bring to Board for approval to run. POCKETBIKES: Tony Martinez to pick up job as referee at off-site Pocketbike events. Other off-site problems include need for ambulance. For Pat's Acre, $125 will get us an EMT, backboard, and related equipment. If there is a need to transport, then must be called in with an ETA of 6 minutes. Discussion on meaning of transportation due to rule book. May need to modify rule book to reflect this issue for Pocketbikes. MOTION: To be labeled 6H in Pocketbike section of rulebook: to be a qualified person on site with equipment and transportation readily available for all Pocketbike races. YES: 9 NO: 0 ABSTAIN: 0 PIT STEWARDS: Went fairly well during race. Laurie Salmi had some problems with folks who didn't take her job seriously, especially where pit bikes were concerned. At racer's meeting announce that numbers must be on bikes or no racing. If problems cont, board may consider banning them. All officials are responsible for helping to police pits. OMRRA must adhere to and help enforce park rules. NEW BUSINESS VINTAGE: Chris Page would like to see 40 bikes on track for vintage. Might attract more out of towners. Propose if 250V has 40 or more entries then 500V could be $10 less. Possible but lots of paperwork. Discussion. Vintage Day will be run on Sat. 125 RIDERS' COMPLAINTS: Letters regarding complaints of the riding style of racer #204. Racer has right to be informed of proceedings and allowed time to respond. MOTION: Letter to be written to the rider of bike #204 regarding complaints about actions on race track and that either his presence or a written statement is requested at the next Board Meeting. Letters also to complaining parties re: next board meeting. YES: 9 NO: 0 ABSTAIN: 0 GEEK: Results posted on website. Still working on some bugs in software. Will be running new software at next race. Had to buy two new computers instead of previously thought one. Statistician doing well. Still need help in manual scoring. Requesting scoring teams for Vintage race on Sept. 18th. ASIT: Things going well. A GPRU EMT who was up from Texas joined in easily into the ASIT team. Even participated in Moto Corsa Day, which may send monies raised during raffle. Turnworker Ed Waters had a spill at a PSSR date requiring transportation to hospital. Proposed that club help him out from rider's fund secondary to years of service. MOTION: Support Ed Waters with up to $500 from rider's fund. YES: 9 NO:0 ABT: 0 Simon-Pierre Smith high sided in turn three. MOTION: Help Simone out of rider's fund for new helmet up to $300. YES: 9 NO:0 ABSTAIN: 0 NOMINATIONS: Open for 2005 OMRRA Board Members Advisory Board (need 2): Pres.: TJ Janss. yes with reservations. May need to decline. V-Pres(2): Chris Locatell Worker Rep: Tony Martinez accepted Member at large(4): Dave Herring REFEREE : Brian LaFavor has resigned as referee. Frank Berthold asked to be referee at events held at PIR. Tony Martinez to be ref. at Pocketbike events off-site. MOTION: Frank Berthold to be appointed referee at all PIR sanctioned events. Tony Martinez to be ref. at all satellite events. 2nd YES: 9 NO: 0 ABSTAIN: 0 FOOD: Too many complaints re: food served at last event. Cost per person: $7.50 per sandwiches, $8.50 for lasagna, $3.50 for coffee and donuts. Will need to come up with an alternative. At this time club needs to address food issue with current concessionaire regarding poor food quality and handling. Will look into problems for next two races since this is degrading our clubs enjoyment of a city park. BIKE NUMBERS: Decided at last gen. meeting: if can't read numbers bike will be black flagged. Plate needs to be white with black numbers 8 inches high. Must adhere to the rulebook. Notice will be put in trackside. ASIT: Tightening net on bikes going out with paying and going through tech. Also folks claiming to have crashed and need reteching when not true. ASIT will also start keeping track of tech equip instead of pit out. ISSUE: may need to add a practice, tech stickers, tech and Ingo to be discussed at next board meeting. KINTON STATION: offered discount to workers/racers for ad space. EQUIPMENT: At last race, equipment was unexplainably lost. Possibly need a log to keep track of equipment used by which group. Door to equip. shed being kept unlocked at times when unattended and late on race day. Reset lock each day? POCKETBIKES: Down and out rule must also pertain to Pocketbikes. Previously, many of these bikes had been allow to return to racing after crashing. TOR: TJ to hand off organizational aspect with Ricky Fraser and Ty as possible candidates to handle this. Needs someone to handle the day of race issues: print sign... ASIT: would like to become more involved in Novice School. RULES COMMITTEE: Will begin meeting soon. Motion to adjourn. Seconded. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMER'S RESTAURANT, DELTA PARK, OREGON SEPTEMBER 15, 2004 PRESENT: DAVE SALMI, TJ JANSS, PIRKKO HAAVISTO, ROXANNE PENSE, CHRIS LOCATELL, LES GREEN, DEANNA OLSON, SIMON-PIERRE SMITH GUESTS: DAVE HERRING, JOHN ACERBI, LAURIE SALMI, TYSON SILVA Chairman of the Board TJ Janss brought the meeting to order at 7:35 pm MINUTES: Minutes from August Board Meeting. Motion to approve with corrections. 2nd AHE - 8, NAY - 0, ABSTAIN - 0. OLD BUSINESS: TASTE OF RACING: Motorcycle endorsement required - will have on the flyers. Ty LaCroix will be doing signups, etc. and putting people together for the ride around. GATE HAND OUT: Will have at this race. RIDER COMPLAINT - Rider said that he would not be back. MOTION: Rider on probation for next 6 races he attends. SECOND. AYE - 7, NAY - 0, ABSTAIN - 1. Jim Kennedy will write a letter with this information. RIDER FUND: $250 to Ed Waters, reimburse Simon-Pierre Smith for a helmet, up to $300. BIKE NUMBERS - Will reinforce what's in the rulebook. 8" is almost always too big for some of the newer bikes, 7" is almost easier to read. The whole point is to be legible and have scoring able to read it. Black on White is very important also. ASIT: When bike tech leaves their post, the gear and radio will go to the ASIT tent. Will also be present at Novice Classroom Session to discuss med forms, etc. TECH/PRACTICE - Ingo will be looking at Bike #'s, and whether they are legible or not. KENTON STATION: Discussed doing an ad in Trackside for them, and getting a discount for members with Passes or License. Not confirmed yet. EQUIPMENT - idea of purchasing another lock and having "day" and "night" locks. RULES COMMITTEE: Need dates, etc. Simon-Pierre Smith will solicit past members and those interested, and put out the word. First meeting will be at Canyon Pearl, and a Chair and Secretary will be named. First meeting is 9/22 at 7:30 pm. NEW BUSINESS: PRE GRID BOARD: Shannan will do on Saturday, perhaps she and Kirk on Sunday. SCORING QUESTION - Racer was not scored correctly, also said posted and printed were not correct. Since racer did not check in within the 7 day period, he must petition the Board. Also, must have someone verify the result. CATERING - Met with Novi, said we didn't care for the taste of the meals, nor were proper hygienic practices used. He took the issues seriously, but did not suggest lower pricing. This has changed how we treat the volunteers, and not in a good way. Perhaps reimburse volunteers for food via a check card, based on how many days worked. However, the camaraderie will also be missed. GEEK - Working with old and new version of dBcom software, like the older software, but have to have some of the old equipment to run it. Radios are labeled and will not be on site and charging in the tower. Classifieds on the web may be too difficult to view - have to be a member to view ads. MotoCorsa auctioned off a ride on the back of Doug Polen's bike, and will donate the proceeds to OMRRA, specifically for ASIT. NOMINATIONS: Tyson Silva Member At Large 2nd Accept Gaye Grabill Member At Large 2nd Accept Tom Young Member At Large 2nd Accept Dave Salmi Vice President 2nd Accept Ty LaCroix Rider Rep 2nd Accept Roxanne Pense Secretary 2nd Accept Simon-Pierre Smith Member at Large 2nd Accept Frank Berthold Treasurer 2nd Accept John Acerbi Member at Large 2nd Accept DeAnna Olson Worker Rep 2nd Decline Tony Martinez Worker Rep 2nd Accept TJ Janss President 2nd Accept Chris Locatell Vice President 2nd Accept Dave Herring Member at Large 2nd Accept 2005 Dates: Need to turn in by October 1. What do we do about 2 or 3 day weekends? TJ will work with Janice on submitting date requests. Motion to Adjourn - Second. Meeting adjourned at 9:36 PM. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMER'S RESTAURANT, DELTA PARK, OREGON OCTOBER 20, 2004 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, LES GREEN, ROXANNE PENSE, TJ JANSS, BRAD HOCHALTER, PIRKKO HAAVISTO, CHRIS LOCATELL GUESTS: KIMBERLY WOOD, KRIS TAYLOR, HUNTER CROMBIE, LAURIE SALMI, DAVE HERRING, FRANK BERTHOLD, JOHN ACERBI, JEANNETTE CAREY Chairman of the Board TJ Janss called the meeting to order at 7:35 pm. MINUTES - motion to approve. Seconded. AYE - 7, NAY - 0, ABSTAIN - 0. OLD BUSINESS: PRE-GRID - Hope person from last time will be there again. SCORING QUESTION - Got confirming information, plus verification. Discussion regarding the technical issues surrounding the protest. Rulebook states very obviously that there is a limit of 7 days, end of story. MOTION: To deny the petition, and keep points as they stand for this event, per L-2 of the Rulebook. SECOND. AYE - 6, NAY - 0, ABSTAIN - 1. Motion carries. 05 SCHEDULE - Went over what was submitted to the track. Should hear shortly. GEEK - Update - statisticians both there, going well. Radios in tower. Possibly try moving dBcom antennae down track a little bit. Perhaps try it during a practice instead of the endurance race. NEW BUSINESS: GAS CAN - Gas can left in someone's pit. Person was very apologetic about it, can was taken away. Suggested that donation to riders fund appropriate. MOTION: Fine rider $25, to go to rider's fund. SECOND. AYE - 7, NAY - 0, ABSTAIN - 1. Motion Carries. NOVICES - suggested getting XL orange t-shirts for Novices versus using X's on the helmet. Maybe change for the t-shirts, or put a deposit on them. Discuss with the new Board. NOVICE OF THE YEAR - Recommendations can be made at end of race day on Sunday. WMRRA LICENSE ISSUE - Have a novice who took school from Mike Sullivan, which included a classroom session. Do we allow them to race? Discussion regarding what requirements WMRRA has for their novice license. What do we accept? Do we require documentation? They HAVE taken WMRRA's required curriculum. Come up with a liaison on how the different organizations address the school. TJ will volunteer for the liaison position. Lengthy discussion as to whether we allow the rider to race this weekend. Let him race and watch him on the track. RIDER FUND - Request from a racer. MOTION: Give Darren Carpenter up to $300 from Rider Fund for a new helmet. SECOND. AYE - 6, NAY - 1, ABSTAIN - 1. Motion carries. BUELL PLACEMENT - XB12 is only in NV5 now. XB9 is lightweight endurance. 12's will be addressed in the rules committee this year. ASIT - Going well, Chris won't be there for the final race. Radios - using personal ones, perhaps get more for ASIT next year. LETTER FROM MEMBER - wants her suspension to be rescinded for this last race. Discussion regarding how to proceed , will Board repeal their decision? Perhaps not taken into consideration how her race team would be affected by this decision. Discussion regarding having a balance between all the issues and participants. Lengthy discussion regarding what decision was made, what flexibility there is to the decision. Decided to not rescind the decision to suspend her from the last race, but she may attend the banquet. POCKETBIKE RULES - Issues regarding rules that are changing, and issues that are coming up at Pocketbike races this year. New issues with Pocketbikes, they are growing, and this is a new piece that both sides are learning to deal with. Misunderstanding of rules with PKA, they will follow our flag rules. 11/13 rules committee meeting will be at Hooters in Beaverton. Specifically for Pocketbikes. Don't HAVE to attend meetings, can give input via mail, phone, or email. POCKETBIKE PROTEST - Misinterpretation of flagging, can't have different flag rules at each track. Protest is duly noted, won't change any results or standings, as requested by the protestor. Competitor issue - didn't have valid forms, they were not eligible to race, and money will be refunded. NOMINATIONS - Nominated Tom Young and Dale Pestes for Advisory Board. Second. Will ask if they accept. VISUAL PROTEST - club doing a visual protest? What is the responsibility of the club - is it to ensure that the bike fits in the class as well as contingency validity? What is our responsibility as a club to enforce these rules? How do we impound and inspect after a race? MOTION TO ADJOURN - Motion at 10:40 PM. Seconded, passed unanimously. BOARD MEMBER RESPONSIBILITIES: RACE DAY - PROTESTS - RULES COMMITTEE - SPECIALTY DAYS/PARADE LAPS - POCKETBIKES - SAFETY BIKE TECH - NOVICE SCHOOL - RACE DAY SECOND IN CHARGE - SUPERSPORT/SUPERBIKE LIAISON - NEWSLETTER/RACE DAY PROGRAM/RECORDS - ACCOUNTS/ACCOUNT BALANCING/TAXES/BUDGET - TASTE OF RACING - KEY PEOPLE IN TURNS/SCORING/GRID/TRACK SET UP AND TEAR DOWN. - SCHEDULING - CLUBMAN REP - OTHER CLUB LIAISON - GPRU LIAISON - BANQUET - EQUIPMENT AND SUPPLIES - TROPHIES - COMPUTERS - DBCOM - GEAR TECH - REGISTRATION - TASTE OF RACING REGISTRATION MEMBERSHIP AND VOLUNTEER RECRUITMENT - SCORING - RESULTS - VINTAGE LIAISON - CHARITY - INJURED RIDERS FUND - WEB SITE - CATERING - ANNOUNCER - RACE LOG ACCOUNTING - CONTINGENCY - OREGON MOTORCYCLE ROAD RACING ASSOCIATION EMERGENCY BOARD MEETING - CANYON PEARL RESTAURANT, BEAVERTON, OREGON NOVEMBER 4, 2004 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, ROXANNE PENSE, TJ JANSS, PIRKKO HAAVISTO, CHRIS LOCATELL, DEANNA OLSON, ROB WIEKING GUESTS: DARREN CARPENTER, LAURIE SALMI, JOHN ACERBI, FRANK BERTHOLD Chairman of the Board TJ Janss called the meeting to order at 7:15 pm Meeting called to discuss issues surrounding overall and class points. Appears that they were not tabulated correctly at first, have done changes. Some information told to Darren was not correct, so information was not correct. Now that we are using correct formulas, the scoring is correct. Lengthy discussion regarding the changes - changes the order of 2/3/4 plate holders in Top 5. Want to make a change but with backing of the Board. If we awarded the plate numbers incorrectly, we would have long lasting implications to our credibility. Had a bad year with scoring last year, now we are here again, however standing up and doing what is right is the right thing to do. MOTION: Change points to correctly match the rulebook. SECOND. AYE - 8, NAY - 0, ABSTAIN - 0. Motion Carries. Special plaque for David "Cookie" Johnson, a volunteer who lost his life in Iraq. Gaye will try to contact the family and invite them to the banquet to receive this award. Discussion of Novice of the Year awards. Decision made. MOTION TO ADJOURN - 7:55 pm. Second. Passed unanimously. OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - NOVEMBER 17, 2004 PRESENT: TONY MARTINEZ, TOM YOUNG, JOHN ACERBI, DAVE SALMI, CHRIS LOCATELL, PIRKKO HAAVISTO, BILL CISMAR, TJ JANSS, GAYE GRABILL, ROXANNE PENSE MINUTES - Reading of minutes from 10/20/04 Board Meeting and emergency Board Meeting of 11/4/2004. Motion to approve 10/20/04 meeting. Seconded. AYE - 9, NAY - 0, ABSTAIN - 1. Motion to approve 11/4/04 emergency meeting. Seconded. SYE - 9, NAY - 0, ABSTAIN - 1. CHAIRMAN OF THE BOARD - Proposal to elect and sit through first meeting before taking over at the next board meeting. MOTION: Elect CB and have officially take over running of board meeting at December meeting. AYE - 9, NAY - 0, ABSTAIN - 1. Nomination for Chairman of the Board. Chris Locatell, seconded. Dave Salmi, seconded. Voting done by secret ballot. Dave elected. Presentation by Tyson Silva on topics re: scoring, grid positions, racing # allocations, flags and signals, electronic scoring, novices and novice school weekends, non-novice/endurance race weekend schedule, and surcharges for Superbike classes. Some of these issues have been presented to the rules committee for discussion. Electronic scoring: AMB would take dBcom units as credit if OMRRA were to switch scoring. Each item presented needs to be addressed by either the rules committee, the board, or by the general membership throughout the year as appropriate for each item. Tyson asked to have further meetings with folks involved with each area for further pros/cons. Tabled for now with the rules committee already looking into certain parts of this presentation. New responsibility for board position: see attachment. Need to hold accountable for Board responsibilities. Some items got overlooked last year. ASIT/GEEK: ASIT closed well this year. Had to use cell phones at last race due to not having hand helds but it worked well. Would like clubs to purchase handhelds for next year. GEEK had glitch at scoring but worked through it in time for banquet. Darren will start working on registration aspect of software. Working on changing hardware to increase communicatioin capabilities. Med forms: looking at form which can be filled out on website. Needs to be a secured site. Idea: need med form from racer before issuing license. Rulebook states that rider must have primary insurance. Is there liability for club since some riders do not have insurance? Schedule for next year: Still working on switching a couple of dates. Also working on some logistical issues for single day event in August. Concessions: This is an issue that will need to be further discussed throughout the winter to decide which direction the club wishes to go with feeding worker. Club may no longer be able to afford to feed workers. Grid postings: proposal to set up a waterproof cabinet on inside pits in order to post grid sheets thus hopefully eliminating person at grid position. Racer could check position before race and protest if necessary. TJ to check and see if board on outside pit could be moved to inside pit. Qualifiers/mains versus two races (7 laps each), one in a.m. and one in p.m. It would be a revision of the rules. Many racers not going out on qualifiers, especially bad days because they don't want to take chances of being taken out by other racers. Discussion with referral to rules committee. Pocketbikes: event coordinator for 2005 would take care of negotiations with other tracks and generally be a liaison. Board has been asked to appoint an events coordinator. MOTION: To appoint Dave Herring as Pocketbike event coordinator for 2004 to deal with tracks other than PIR. Seconded. SYE - 9, NAY -0, ABSTAIN - 1. Pocketbike rules for 2005 have gotten a late start and are not progressing as quickly as originally planned. Would like until Jan. 15, 2005 before any presentations. Rules are an annex to the rulebook and voted on by the board, so extension is possible. Extension granted with possibility of extra board meeting to vote on issues. Due to problems within pocket bike rules committee, Frank Berthold has been assigned to assist with the process as a non partisan. Container: Frank is planning on cleaning out the container next week. Any help would be appreciated. Trophies from 2000 and 2001 still in container. Some have been recycled. Discussion on having a two lock system to decrease theft problems. AMB timing: need to contact AMB to get more info on their system and cost to the club. At next meeting need to discussion change of venue for board meeting to Canyon Pearl. Novice: Need to meet with Luke Taylor of WMRRA concerning their novice school and how they are handling their classroom. OMRRA is not going to allow Sully school. MOTION: adjourn meeting. Seconded. AYE - 10, NAY - 0, ABSTAIN - 0. BOARD MEMBER RESPONSIBILITIES: RACE DAY - TJ PROTESTS - CISMAR/TJ RULES COMMITTEE - SIMON-PIERRE SPECIALTY DAYS/PARADE LAPS - FRANK POCKETBIKES - TONY SAFETY BIKE TECH - CHRIS LOCATELL NOVICE SCHOOL - DAVE SALMI RACE DAY SECOND IN CHARGE - SALMI WHEN NOT RACING, CHRIS WHEN HE'S RACING SUPERSPORT/SUPERBIKE LIAISON - TY LACROIX NEWSLETTER/RACE DAY PROGRAM/RECORDS - ROXANNE ACCOUNTS/ACCOUNT BALANCING/TAXES/BUDGET - FRANK TASTE OF RACING - TY LACROIX KEY PEOPLE IN TURNS/SCORING/GRID/TRACK SET UP AND TEAR DOWN. - TONY SCHEDULING - SIMON-PIERRE CLUBMAN REP - SIMON-PIERRE OTHER CLUB LIAISON - CHRIS LOCATELL GPRU LIAISON -HERB/SIMON-PIERRE BANQUET - ROXANNE EQUIPMENT AND SUPPLIES - TONY TROPHIES - FRANK/HERB COMPUTERS -CHRIS LOCATELL DBCOM - CHRIS LOCATELL GEAR TECH - CHRIS LOCATELL REGISTRATION - DAVE SALMI TASTE OF RACING REGISTRATION - TY LACROIX MEMBERSHIP AND VOLUNTEER RECRUITMENT - TOM YOUNG SCORING - DAVE SALMI RESULTS - DAVE SALMI VINTAGE LIAISON - SIMON-PIERRE CHARITY - TOM/GAYE INJURED RIDERS FUND - FRANK WEB SITE - CHRIS LOCATELL CATERING - TJ/TOM ANNOUNCER - JOHN ACERBI RACE LOG ACCOUNTING - JOHN ACERBI CONTINGENCY -TOM YOUNG OREGON MOTORCYCLE ROAD RACING ASSOCIATION BOARD MEETING - ELMERS RESTAURANT, DELTA PARK DECEMBER 15, 2004 PRESENT: SIMON-PIERRE SMITH, DAVE SALMI, ROXANNE PENSE, GAYE GRABILL, TJ JANSS, TONY MARTINEZ, TOM YOUNG GUESTS: HERB WAGNER, FRANK BERTHOLD, LAURIE SALMI, JAMIE BOWDEN, DAVE QUINN, ZAC HULL, ZAC CHRISTENSEN, CHRIS PAGE, JERRY WALKER, MICHAEL SCHMIDT, KENT REGAN, DERRICK EISELE, DAVE HERRING, BILL CISMAR TJ Janss called the meeting to order at 7:50 pm First order of business was to open nominations for Chairman of the Board. Nominations, ballots counted. Dave Salmi is Chairman of the Board. Dave explained that he endeavor to keep order, and most of the discussion would be among Board Members, but other members can add comments as necessary. MINUTES: Motion to accept the minutes. Second. Motion carries. OLD BUSINESS: CONCESSIONS - Chris Locatell will call other local clubs and see if we can get together with PIR management to discuss the issues. POCKETBIKES - With YSR group for McMinnville dates and run with them. CONTAINER - Trophies there, not cleaned up yet. BOARD MEETING LOCATION - Will discuss moving it to another location at the next meeting. NOVICE - Our Novice School people will get together with WMRRA's to discuss the Novice Schools. NEW BUSINESS: SIDECARS - Would like to race here twice. Lengthy discussion regarding how to schedule the weekends with our other events. Size of pits and how to fit all vehicles, racing and support, into it. Want to see sidecars here, haven't been days to do it in the past. Perhaps April and July, both are 3 day weekends. Can't do April 30/May 1. Will work on our schedule and put them in the mix. ON SIGHT PRODUCTIONS - Kent Regan wants to do another calendar. He'll start by printing 3K, will have WMRRA on it also. 1,000 more is only $380. It's OK to use the OMRRA logo. Calendar lists race days and track days. SANG FROID RIDING CLUB PROPOSAL - PR Proposal - local non-profit MC club, promote riding/racing in Portland. Take over the marketing side for us - Resource guide in the spring issue of the Mercury, "How To Use PIR". Group has experience in doing large events (Adult Soap Box Derby) would work with Karen Donovan, who previously did our posters and schedule cards. Frank discussed how we could fit this into the budget. We need to pencil out the costs and how to track it. RULES - Per the Charter, the Rules Committee submitted a pamphlet to the Board, for decisions on whether items should be put on the ballot or not. It included three sections: Administrative issues that it was felt the Board could deal with; Items that are suggested for the ballot; and Items that require no further follow through. Lengthy discussion about what items to include on ballot Changes and additions/deletions done. Adjourned at 11:10 pm.