OMRRA GENERAL MEMBERSHIP MEETING Buster’s Restaurant, Tigard, Oregon Tuesday, May 13, 2003 DRAFT ONLY UNTIL ACCEPTED BY THE GENERAL MEMBERSHIP President Frank Berthold called the meeting to order at 8:00 pm. MINUTES: Motion to approve the minutes. Seconded. Motion passes with two abstentions. OLD BUSINESS: VENDOR PARKING / RACER PARKING: We have found out where they want to be - have to make fire lanes, get them painted. We have requested PIR to paint them. Parking is chaotic. Perhaps no cars on the front wall, just easy ups and trailers. Appears that no one is using the designated car parking area. AIR FENCE: Appears fiscally wise - need to measure, work with PIR, etc. DBCOM: Have sold all that were purchased, and rented all the OMRRA ones for the first two race weekend. Tom Young also bought a quantity to rent/sell and still has some. AFTER-HOURS BEVERAGES: Friday/Saturdays at Kenton Station, Sunday at the track with Trophy Presentations. RESULTS/DBCOM/SCORING - Plan on setting up a fake race day with all the factors present. Date is June 14 at the Best Western Inn at the Meadows. Is there a dBcom field rep? Maybe ask the WMRRA folks to come down. There are some actual technical issues with dBcom still. We must be post results on race day where racers can see them. TROPHIES: We have run out of old trophies, so new ones will be ordered, and we will give them all out at the June race. START/FINISH LINE: We hope to have both Start and Finish at mid straight, but first need to figure out how to do manual back up at mid-straight. Perhaps do a test at the Vintage Weekend in July. FUEL CANS - Found some empty cans and have imposed fines. All vendors should mark race bike numbers on the cans they sell. NEW BUSINESS: CHANGING GRID - After lengthy discussion, decided to leave the grid as pole position on riders left, but we must have grid staggered, as rule book mandates. That should also solve some of the current problems. WEBMASTER - Jeff Earls is no longer going to be our Webmaster, and would like people to contact him if they are interested in taking it over. JUMP STARTS - Marked down in scoring so that we have a back up for any protests that occur. Most people don't realize that they have to make a protest before we penalize another rider. We should also announce this at the riders meeting. Discussion regarding riders policing themselves versus the club laying down the rules. We do have a rule, enforce it as written in the rule book. Open Supersport / Open Twins - Wave or not? Yes there should be a wave - this will be corrected. Motion to adjourn. Meeting adjourned at 9:40 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATION GENERAL MEMBERSHIP MEETING JUNE 10, 2003 President Frank Berthold called the meeting to order at 8:04 pm. MINUTES: Motion to approve the minutes. Seconded. Motion passes with one abstention. OLD BUSINESS: VENDOR PARKING / RACER PARKING: Jim Kennedy will look into power and communication issues - also, getting the pits painted. AIR FENCE: Added 40 feet of Air Bale this year, but are looking at purchasing some Air Fence. DBCOM/SCORING: Having a fake race day on Saturday. See attached notes. TROPHIES: Will have plaques for all races at the June race. FUEL CANS - One Novice left a fuel can, also tried to remove their name and number from it. Discussion of how to penalize. Can we fine them if we weren't fined? Board fined them $125. CHANGING GRID - How should it be set up so that it fair and safe. Discussion regarding changing it from L to R to R to L. MOTION: Pole position be moved from R to L. Lengthy discussion regarding what is the safest way to run, what the rule book says. Is there an advantage to it? Motion withdrawn. WEBMASTER - Eric Koegler is the new webmaster. JUMP STARTS - Reviewed rule I-7, work with all people that have information on jumps, get referee involved, not wait until some protests. NEW BUSINESS: PETITION/APPEAL: Board decision made regarding an appeal from a rider who was DQ'd for causing a red flag. Board accepted petition and reinstated them. Discussion regarding what each parties involvement in the incident was. Actual written rules versus intent of rule. Very strong feelings on both sides. Affects lots of things - safety for those behind, contingency issues, etc. Where each were originally scored was discussed. TASTE OF RACING - Good success at both races. Now a total of $5,296 in the injured rider fund. POCKETBIKES - Age limit lowered to 5. BOARD MEETING - will be on Wednesday the 3rd, due to the Holiday. Motion to adjourn. Meeting adjourned at 9:27 pm. OREGON MOTORCYCLE ROAD RACING ASSOCIATION GENERAL MEMBERSHIP MEETING - BUSTERS BARBEQUE, TIGARD, OR. AUGUST 11, 2003 President Frank Berthold called the meeting to order at 8:01. MINUTES: Motion to accept the minutes. Second. Motion carries. OLD BUSINESS AIRFENCE: Still looking into it. GRID: Changed it to longer spaces between each rows, could not change the bike set up format. Feedback has been positive. Not as many incidents. Will we still change the set up for next year to 4/5/4/5? Brought up that rules committee is forming now, and we can look at it then. NOVICES AS VOLUNTEERS: Use them as much as possible, but it is difficult sometimes because they need to concentrate on the race day. Need volunteers for Taste Of Racing and Parade Laps. Need a standing crew of volunteers to take over on the track during lunch. Will be looking at all the graduated Novices and making sure they have got all their volunteer time in. VENDOR RACING PARKING: Inside pro pits have been painted. Fire lanes are not significantly marked, but areas not marked cannot be parked. Spaces are painted but are done vertically to the pit wall. PA system has been improved. VIDEOS: Done at last race, will hear the outcome soon. VIN NUMBERS: Much discussion at the Board meeting. Still sort of a touchy subject. Officer in charge will attend the next board meeting. May be sending out messages to the membership that we don't trust them. Police can do whatever they want, but do we want to instigate it, or let the authorities take the lead. Discussion regarding what our responsible behavior is, and what measures do we take to do the "right" thing. NEW BUSINESS RULES COMMITTEE MEETING: Need new location. Open to anyone to attend, and anyone can forward comments to be taken up at the meeting. When and where? Thursdays will probably work, but the question is still where to hold it. Possibility of a place in Gresham, but will need to find out if it's too far. 7:30 start time. Wednesday. Have first one after the next race. Wednesday the 27th is first meeting. 2402 NW Birdsdale (202nd and 1/2 block South of Burnside). CALLS TO GRID: Calls get out when we can. Doing the best we can. Makes it difficult when you have to sit on the grid in the heat, and a racer doesn't know when to take off their tire warmers. First call is on White Flat, Second call is on Checkered, Last Call is when last bike is going through Turn 6. Will back off on calls when there is a track crossing. May be circumstances on the back straight that preclude going hot when they expect to. Discussion regarding when and how last call is given. When track is actually green and go, let the racers know. PRAYER OVER THE PA: Invocation given prior to the national anthems. Some people who don't want to hear it. There are those that want to hear it and those that do. It is not uncommon to be done at national races. People have very differing viewpoints on whether they want to hear it or not. Some may have perceived it as an OMRRA endorsed invocation. Discussion regarding other religions and how they may view the words. Find a compromise that will fit better. Frank will talk about this at the next race. CARD COUNT: Vicious Cycle is in the lead, #58 is second, HB Motorcycle is 3rd, Moto Corsa is 4th. RIDER FUND: $5,690 in account, even after payout to racer for helmet. July weekend for TOR was low. Problems getting bikes across track to run from the inside pits. NOMINATIONS: All positions on the Board are open. Two positions on the Advisory Board are open. Frank will not accept President or Past President positions. Frank nominated Jim Kennedy as President. Second. Unknown TJ nominated Chris Howard as VP Second Accept Chris nominated ` Les Green as VP Second Unknown Chris nominated Bill Cismar as VP Second Unknown Pirkko nominated John Acerbi as VP Second Accept John nominated Frank Berthold for Advisory Board Second Accept Chris nominated Dave Salmi for At Large Second Accept Chris nominated TJ Janss for Rider Rep Second Accept Frank nominated Dave Herring for At Large Second Accept ***Note to discuss how to change the By Laws to include Pocketbike rep. Chris nominated Luke Morgan for At Large Second Accept Chris Page nominated Simon-Pierre Smith for At Large Second Accept John nominated Deanna Olson for worker rep Second Unknown Pirkko nominated Gaye Grabill for worker rep Second Unknown Frank nominated Pirkko Haavisto for Treasurer Second Undecided TJ nominated Brad Hochalter for At Large Second Accept John Acerbi nominated Tony Martinez for At Large Second Accept Chris nominated Gina Howard for At Large Second Accept Chris nominated Herb Wagner for Secretary Second Accept FOOD BANK FOOD DRIVE: Will have boxes at the front, bring food and get a raffle ticket. No discounts but a raffle ticket will win you a funky prize. TASTE OF RACING: Need 5 new vests ordered. Adjourned at 9:10 pm. 72% of battery left.